Lifeline Youth & Family Services

Executive Assistant

• Manage complex calendars, including scheduling meetings, calls, and travel across time zones.
• Coordinate logistics for meetings, events, and legal briefings.
• Prioritize and resolve scheduling conflicts with minimal oversight.
• Serve as a gatekeeper and point of contact between COO/GC and internal/external stakeholders.
• Draft, proofread, and manage correspondence, memos, and legal documents.
• Handle confidential information with discretion and sound judgment.
• Assist with contract tracking, filing, and document management for legal matters.
• Support compliance and regulatory matters under the direction of the General Counsel.
• Maintain organized records of legal and operational documents.
• Arrange travel, including itineraries, briefing materials, and accommodations.
• Process expense reports and reconcile corporate card transactions.
• Prepare briefing materials, agendas, and follow-ups for high-level meetings.
• Support project tracking and cross-functional initiatives led by the COO.
• Collaborate with other executive assistants and departments to ensure seamless operations.
• Help onboard new team members and coordinate internal events or trainings.
• Manage day-to-day office operations of our Harrisburg Location, including coordinating building, equipment, and furniture repairs; maintaining inventory of office, kitchen, and restroom supplies; organizing storage; managing key distribution; liaising with the landlord and vendors; and performing light cleaning and decorating as needed.
• Greet visitors, monitor the front entrance, and direct voicemails and emails to appropriate staff.
• Provide administrative assistance for team members, responding to ad hoc needs and project support requests.

Executive Assistant to the CEO