Lifeline Youth & Family Services

Executive Assistant to the CEO

Lifeline Youth & Family Services

full-time

Posted on:

Location Type: Hybrid

Location: Harrisburg • Pennsylvania • 🇺🇸 United States

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Salary

💰 $60,000 - $65,000 per year

Job Level

Mid-LevelSenior

About the role

  • Manage complex calendars, including scheduling meetings, calls, and travel across time zones.
  • Coordinate logistics for meetings, events, and legal briefings.
  • Prioritize and resolve scheduling conflicts with minimal oversight.
  • Serve as a gatekeeper and point of contact between COO/GC and internal/external stakeholders.
  • Draft, proofread, and manage correspondence, memos, and legal documents.
  • Handle confidential information with discretion and sound judgment.
  • Assist with contract tracking, filing, and document management for legal matters.
  • Support compliance and regulatory matters under the direction of the General Counsel.
  • Maintain organized records of legal and operational documents.
  • Arrange travel, including itineraries, briefing materials, and accommodations.
  • Process expense reports and reconcile corporate card transactions.
  • Prepare briefing materials, agendas, and follow-ups for high-level meetings.
  • Support project tracking and cross-functional initiatives led by the COO.
  • Collaborate with other executive assistants and departments to ensure seamless operations.
  • Help onboard new team members and coordinate internal events or trainings.
  • Manage day-to-day office operations of our Harrisburg Location, including coordinating building, equipment, and furniture repairs; maintaining inventory of office, kitchen, and restroom supplies; organizing storage; managing key distribution; liaising with the landlord and vendors; and performing light cleaning and decorating as needed.
  • Greet visitors, monitor the front entrance, and direct voicemails and emails to appropriate staff.
  • Provide administrative assistance for team members, responding to ad hoc needs and project support requests.

Requirements

  • Undergraduate degree in Business Administration or related field preferred
  • 3 to 5 years supporting senior executives
  • 2+ years managing office operations
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), SharePoint, Teams, Canva, Adobe Acrobat.
Benefits
  • Paid parking 📊 Resume Score Upload your resume to see if it passes auto-rejection tools used by recruiters Check Resume Score

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementschedulingdocument managementcontract trackingexpense reportingproject trackingcorrespondence draftingproofreadinglogistics coordinationconfidential information handling
Soft skills
organizational skillsdiscretionjudgmentcommunicationcollaborationprioritizationproblem-solvingattention to detailadaptabilitycustomer service