FP&A, AP Specialist
Paychex
Accounts Payable Specialist, Part Time
Life File LLC
part-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $17 - $20 per hour
Job Level
Mid-LevelSenior
About the role
- We are seeking a detail-oriented and proactive Part-Time Accounts Payable Specialist to join our finance team. This individual will play a critical role in ensuring accurate and timely processing of vendor invoices and payments, supporting the month-end close process, and helping streamline the AP workflow within NetSuite. The ideal candidate is experienced in full-cycle accounts payable, preferably within a multi-location or healthcare/pharmacy environment, and is comfortable working with new systems and evolving processes.
- Accurately process high volumes of vendor invoices and credit memos in NetSuite, ensuring appropriate coding and approvals.
- Review and verify invoices against purchase orders and receiving documents; resolve discrepancies with purchasing or warehouse teams.
- Prepare and execute weekly check runs, ACH, and wire payments in compliance with company policies and payment terms.
- Maintain vendor records and respond promptly to internal and external inquiries regarding payments and invoice status.
- Assist in the onboarding of new vendors, including W-9 collection and accurate entry into NetSuite.
- Reconcile AP subledger to the general ledger and assist in month-end close activities, including accruals and reporting.
- Support audit requests by providing documentation and explanations related to AP transactions.
- Help optimize the AP process within NetSuite, identifying and implementing efficiencies and automation opportunities.
- Collaborate with procurement, inventory, and finance teams to ensure accuracy across systems and departments.
Requirements
- 3+ years of accounts payable experience, preferably in a multi-location, healthcare, or pharmacy environment
- Proficiency in NetSuite is strongly preferred
- Solid understanding of accounting principles and AP best practices
- Excellent organizational and time-management skills with the ability to prioritize and meet deadlines
- High attention to detail and accuracy
- Strong communication and interpersonal skills
- Proficiency in Microsoft Excel and Google workspace
