Manager, Central Administration
Liebherr Group
full-time
Posted on:
Location Type: Office
Location: Newport News • Virginia • United States
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About the role
- Manages inventory of machines and attachments, including periodic physical inventories; coordinates build changes with the shop and maintains these changes in BaaN.
- Reviews internal orders consisting of calculation, offer, sales contract and customer confirmation, always complying with signature rules and legal.
- Processing of internal orders to factories as well as verifying factory confirmations and invoices.
- Oversees the continuous updating of the Status Report to ensure all references and dates for each machine are current.
- Ensures that the Sales Administration team is accurately invoicing according to the agreed upon sales contracts for equipment, rentals, 3rd party options, warranties and transport.
- Coordinates internal signatures for machine releases to customers and coordinates shipping locations with the Logistics Department.
- Maintains item data in BaaN in line with month, quarter and year end requirements as well as the budget process.
- Assures that factory and vendor order confirmations of non-standard & standard items are in line with the pre-agreed terms between LUS-Sales and factory / vendor.
- Manages and participates in all Central Administration functions, reporting and procedures.
- Acknowledgement of sales orders and sales contracts to dealers and customers.
- Organize modifications of equipment, due to customized configurations, with customer service, suppliers and logistic stakeholders.
- Organize in time shipment of equipment to dealers and customers, based on current machine specifications and configurations.
- In-time and accurate equipment and attachment invoicing to dealer, customer and national accounts.
- Coordinates release of machines from the factory in the right configuration at the right time.
- Creates credit notes to dealers and customers for equipment modifications, rental returns / sales of rental equipment, warranties, sales and after-sales agreements.
- Creates invoices for rental equipment for the LUS stores; both weekly and monthly.
- Files UCC’s for rentals, direct sales of stores as well as national accounts.
- Maintains the earthmoving pipeline of unsold units in predefined standard delivery configuration and pricing.
- Assist the Divisional Director with preparing PowerPoint Presentations.
- Assist with the coordination of travel for groups of Dealer and Customer personnel to factories in Europe and trade shows within the U.S.
Requirements
- Graduate degree in related business field preferred but not required
- Bachelor’s Degree (B.A.) in Business Management or equivalent and 3 – 5 years relevant Sales Administration or similar experience or a combination of education and experience equivalent to 10 or more years in relevant industry.
- Three to five years in a supervisory role required.
- Ability to obtain and maintain a valid driver license and passport.
- Ability to work extended work schedule as necessary.
Benefits
- major medical, dental and vision insurance
- 401K plan with company match
- paid vacation and personal days
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
inventory managementorder processinginvoicingdata maintenancecontract managementcredit note creationsales administrationbudgetingreportingpresentation preparation
Soft Skills
organizational skillscommunication skillssupervisory skillscoordination skillsattention to detailcustomer serviceteam collaborationproblem-solvingtime managementadaptability
Certifications
Bachelor's Degree in Business ManagementGraduate degree in related business field