Lewis Services | 100% Employee-Owned

Operations Administrative Assistant

Lewis Services | 100% Employee-Owned

full-time

Posted on:

Location Type: Hybrid

Location: Albany • Massachusetts • New York • United States

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Salary

💰 $21 - $25 per hour

About the role

  • Act as the primary administrative liaison between Operations and corporate shared services to ensure organizational alignment.
  • Facilitate smooth communication and coordinate workflow between Operations and departments such as Fleet, HR, Risk Management, Supply Chain, IT, Payroll, and Accounts Payable.
  • Manage the local yard equipment inventory database to ensure real-time accuracy.
  • Oversee corporate and driver compliance databases.
  • Prepare, format, and distribute visualizations of critical data.
  • Organize regional and divisional meetings to optimize leadership time and resources.
  • Collaborate with other Operations Administrative Assistants within the region.
  • Assist management with coordinating and executing quarterly random Drug & Alcohol testing protocols.
  • Serve as a liaison between corporate office and divisional leaders.

Requirements

  • Education: Must possess a high school diploma or equivalent.
  • License: Must possess a valid driver’s license.
  • Technical Proficiency: Proven experience with Microsoft Office applications, specifically Word, Excel, and PowerPoint.
  • Physical Requirements: Ability to stoop and lift up to 25 lb to support operational needs.
  • Core Competencies: Strong organizational skills with the ability to handle confidential information and coordinate multiple tasks through completion. Must communicate effectively, both verbally and in writing.
  • Industry Experience: Previous experience in vegetation management for utilities, construction, or fleet operations is highly desirable.
  • Database Management: Familiarity with compliance databases, HRIS systems, or other similar enterprise software for tracking employee certifications and equipment inventory.
  • Analytical Skills: Experience performing cost analyses, forecasting, and creating data visualizations in Excel (e.g., pivot tables, VLOOKUP).
  • Cross-Functional Leadership: Proven track record acting as a liaison between field operations and corporate support functions such as Supply Chain, HR, or Finance.
Benefits
  • Competitive pay ($21–25/hour)
  • Employee Stock Ownership Plan (ESOP)
  • Paid training and industry certifications
  • Medical, dental, vision, and HSA options
  • 401(k) +
  • Paid time off and Employee Assistance Program (EAP)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft WordMicrosoft ExcelMicrosoft PowerPointdatabase managementdata visualizationcost analysisforecastingpivot tablesVLOOKUP
Soft Skills
organizational skillseffective communicationconfidentialitymultitaskingcollaboration
Certifications
high school diplomavalid driver’s license