LEARN Behavioral

Manager

• Overseeing the Centers, as it relates to facilitating daily work/service orders, budgeting, maintaining general/preventive maintenance, general department process improvements/development, safety and lease compliance while assisting with Construction, and other capital projects by adhering to the overall CARD Facilities principles.
• Interacts collaboratively with multiple team members (Directors, Corporate Staff, Property Staff and Operations and Construction staff) in inspections; repairs; maintenance; ensuring that the company’s financial, business and customer service objectives are achieved
• Negotiates contracts with service providers and identifies and fills vendor gaps for best pricing and service
• Responsible for the ongoing improvement, and continued development of Facilities Team and processes, including software and vendor relations
• Work closely with Operation Managers to ensure that site level staff are properly trained, understand expectations consistent with the principles of the CARD Facilities team
• Ensure top priority is to maintain a safe and clean work environment and portfolio
• Effectively delivers and manages facility needs met including janitorial, life-safety, engineering, general maintenance and effectively resolves any emergency related issues
• Review and manage quality control functions to ensure staff and vendors follow approved standards, practices and regulatory requirements
• Maintains accurate preventative maintenance schedules, and quarterly inspections are conducted as required
• Collaborate with Operation Managers and Division Managers and Directors to constantly review Maintenance, and related budgets
• Leads the supervision of all maintenance programs relating to the interior and exterior conditions and appearance and operation of the facilities, providing positive and prompt response to requests, working within assigned Lease obligations
• Prepares and delivers consolidated reporting and reviews of all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the Facilities
• Responsible for the development, preparation, and explanation of the annual facility budget, quarterly forecasts, and business plans
• Directly involved in the development of capital budgets for Centers. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.
• Coordinates vendors to comply with insurance requirements, and insurance claims as required
• Assists in the Project Management of relocations, new setups, and other assigned Facility or Real Estate Projects
• Supports Real Estate Initiatives by touring existing and new sites
• Manages and maintains general business licenses
• Manages the Facilities Coordinator staff, including hire and fire activities, training, coaching and mentoring staff

Facilities Manager

Accounts Payable

• Report directly to the Accounts Payable Supervisor
• Work closely with all departments within LEARN, as well as external vendors
• Maintain accurate records of all financial transactions, including accounts payable
• Ensure timely processing of invoices and payments, and manage individual AP tasks as required
• Perform regular reconciliations of bank transactions and vendor accounts to ensure accuracy
• Prepare monthly close transactions and assist in the preparation of Cash management and audit request
• Ensure compliance with internal accounting procedures and relevant financial regulations
• Act as a point of contact for vendors and clients regarding financial inquiries and issues
• Other duties as assigned

Temporary Accounts Payable Specialist

Compliance

• Manage licensure applications for ABA providers from submission through issuance
• Track filing fees, monitor associated costs, and report on turnaround times (TATs)
• Serve as the subject matter expert (SME) for licensure processes across all states
• Conduct proactive internal audits of clinician session notes and required documentation to ensure compliance with payer/funder standards
• Assist with payer/funder audits, including audit requests, patient record requests, and compliance audit request tracking
• Maintain organized documentation of licensure, audit activities, and compliance requirements
• Collaborate with internal teams to ensure timely communication and workflow efficiency
• Perform other duties as assigned

Licensure and Compliance Specialist

Recruitment

• Assist in the full-cycle recruitment process under the guidance of Lead Recruiter and TA Manager
• Build active/passive applicant pipelines by researching/identifying candidates, building relationships with community representatives and colleges/universities, assisting with social media branding and professional networking sites and by promoting company reputation in other relevant spaces
• Maintain applicant tracking system
• Build relationships with applicants and independently assess qualifications by interviewing applicants by phone, video conferencing platforms, or in person, when possible, analyze resumes and qualifications, applicant responses, and compare qualifications to job requirements
• Manage candidate experience, actively develop strategic communication, requisition ownership, and hiring manager relationships
• Using key recruitment metrics, create weekly activity reports regarding recruiting activities and needs and consistently meet or exceed weekly goals set by department
• Actively contribute to recruiting meetings with Talent Acquisition, Operations and/or Corporate Leadership as well as other Recruiters
• Implement and represent CARD policy and represent CARD professionally and ethically to internal and external stakeholders
• Keep industry knowledge up to date and develop new knowledge by participating in seminars, educational activities, reading professional publications, and participating in relevant professional organizations
• Manage other duties as assigned by Talent Acquisition leadership

Junior Recruiter

• Conduct research and recommend new sources for active and passive candidate recruiting
• Build active/passive applicant pipelines by researching/identifying candidates, building relationships with community representatives and colleges/universities, assisting with social media branding and professional networking sites and by promoting company reputation in other relevant spaces
• Monitor advertising on third party job boards
• Maintain applicant tracking system
• Manage logistics of local recruiting events and community venues and track attendees
• Conduct preliminary evaluation of applicants’ qualifications, including live screening of applicants, scheduling, and presenting to recruiters
• Actively contribute to recruiting meetings with Talent Acquisition
• Implement and represent CARD policy professionally and ethically to internal and external stakeholders
• Keep industry knowledge up to date and develop new knowledge by participating in seminars, educational activities, reading professional publications, and participating in relevant professional organizations
• Complete market analysis of pay rates across similar positions throughout our geographical center locations
• Manage other duties as assigned by Talent Acquisition leadership

Facilities Manager

Temporary Accounts Payable Specialist

Licensure and Compliance Specialist

Junior Recruiter

Talent Acquisition Sourcer