Manage proposals from receipt of RFI, RFQ/RFP, sources sought through final submission.
Develop and maintain proposal schedules, compliance matrices, outlines, and review plans.
Ensure all proposals comply with solicitation requirements, evaluation criteria, and submission instructions.
Coordinate proposal reviews and incorporate leadership feedback through final submission.
Identify and coordinate the support personnel needed for each proposal, including SMEs, graphic resources, editors, and other contributors, ensuring all tasks are assigned and completed on schedule.
Write and edit proposal sections across Technical, Management, and Past Performance volumes.
Conduct color team reviews including a white glove review.
Create and update capabilities statements.
Develop compelling narratives that clearly articulate win themes, discriminators, features/benefits, and risk mitigations.
Tailor resumes and past performance narratives to solicitation requirements.
Synthesize content from SMEs, interviews, proposal libraries, and project documentation.
Create, maintain, and update a proposal repository and identify reusable contents.
Issue and manage data calls to internal teams and external partners.
Review and edit SME- and partner-provided content for clarity, compliance, and consistency.
Own proposal production activities, including document formatting, graphics coordination, spreadsheet integration, and final proposal assembly, leveraging shared or ad hoc resources as available.
Work closely with the BD Manager to ensure capture strategy and win themes are reflected consistently throughout proposals.
Track proposal status, risks, and dependencies, providing regular updates to leadership and core team members throughout the proposal lifecycle.
Provide after action reviews on all proposals, conducting lessons learned meetings and maintaining a log.

Requirements

Must be a U.S. Citizen.
Bachelor’s degree or equivalent experience.
Demonstrated experience owning the full proposal lifecycle.
Strong knowledge of federal solicitations (RFPs, RFQs, task orders).
Exceptional written communication, organization, and attention to detail.
Ability to manage multiple proposals under tight deadlines.
Formal proposal training and/or industry-recognized certification (e.g., Shipley, CF APMP – Certified Foundation Associate of the Association of Proposal Management Professionals or similar).
Ability to successfully complete a company background check.
Ability to provide professional references.
Ability to attend meeting and work sessions.

Benefits

401K matching
customized health plans
dental and vision insurance
life insurance
short and long term disability coverage
incentives program to recognize exceptional behavior
competitive base salaries

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal managementcompliance matricesproposal schedulestechnical writingeditingcolor team reviewscapabilities statementsdata callsdocument formattinggraphics coordination

Soft Skills

written communicationorganizationattention to detailtime managementleadership feedback incorporationsynthesis of contentcollaborationmulti-taskingproblem-solvingafter action reviews

Certifications

ShipleyCF APMP