Law Society of Ontario

People Operations

• Provide confidential administrative support and coordination to the HR department, including calendar management, travel arrangements, expense processing, research, drafting documents/presentations, and screening and prioritizing incoming correspondence for the Director and Managers
• Plan, organize, and coordinate HR-related corporate and training events and department meetings
• Prepare and maintain HR documentation and communications such as training materials, policy tracking, process maps, organizational charts, agendas, meeting minutes, newsletters, and HR intranet/web content
• Provide administrative support for organizational committees (e.g., wellness, pension) by coordinating meetings, preparing materials, and tracking follow-up actions
• Manage departmental logistics including courier and print requisitions, supplies and equipment needs, offsite storage of physical employee files, and serve as the primary contact for third-party service providers
• Act as the primary point of contact for general employee inquiries related to HR functions, clarifying policies and procedures, and triaging or escalating matters as appropriate
• Deliver confidential administrative services, including employment confirmation letters
• Coordinate LSO-sponsored employee programs (e.g., corporate discounts, recognition initiatives, long service awards, life events) and process related invoices and reimbursements
• Schedule ergonomic assessments with Ergonomist and facilitate fulfillment of related equipment requests with Facilities and IT
• Assist HR Leadership team with gathering and analyzing documents and data to measure departmental performance against KPIs and support HR process improvements
• Contribute to optimization of departmental processes, provide flexible support during peak periods, and identify opportunities to improve or introduce new HR programs and services
• Act as backup to the Recruitment and Operations Coordinator to assist with recruitment activities and support employee onboarding and offboarding processes
• Process monthly expenses and invoices, perform monthly financial reconciliations, prepare contracts, amending agreements, purchase requisitions, and purchase orders for third-party service providers
• Provide payroll support by preparing and validating information for processing and assist the Director in preparing and monitoring the department’s annual operating budget

Human Resources Administrator