Process and enter high-volume vendor invoices in JAMIS ERP, ensuring accurate coding to the appropriate job numbers, cost codes, and general ledger accounts.
Perform three-way matching of invoices, purchase orders, and receiving documentation to verify pricing, quantities, and approvals prior to payment.
Manage vendor records and documentation within JAMIS, including maintaining W-9s, vendor setup, and resolving invoice discrepancies with vendors and internal stakeholders.
Prepare and execute weekly check runs, ACH, and electronic payments through JAMIS, ensuring timely and accurate disbursement of funds.
Reconcile AP aging reports and vendor statements, researching and resolving outstanding balances or payment issues.
Receive, review, distribute, verify approvals and code invoices with cost element and charge numbers according to established company policies and procedures.

Requirements

High school diploma or GED required; additional coursework in accounting, finance, or business administration is a plus.
3+ years of Accounts Payable experience, preferably in a high-volume or project-based environment.
Recent hands-on experience with JAMIS ERP* (within the last 2–3 years)* required.
Demonstrated experience performing three-way matching of invoices, purchase orders, and receiving documentation.
Strong attention to detail with the ability to accurately code invoices and maintain organized financial records.
Excellent written and verbal communication skills, with the ability to interact professionally with vendors and employees at all levels of the organization.
Ability to prioritize tasks, meet deadlines, and manage multiple invoices and payment cycles in a fast-paced environment.
Proficiency with Microsoft Excel and general accounting systems is preferred.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payablethree-way matchinginvoice codingfinancial reconciliationvendor managementACH paymentselectronic paymentscost codesgeneral ledgerMicrosoft Excel

Soft Skills

attention to detailwritten communicationverbal communicationprofessional interactiontask prioritizationdeadline managementorganizational skills

Certifications

high school diplomaGED