Landmark Properties, Inc.

Operations

• Support Landmark’s portfolio of maintenance programs as interim Maintenance Supervisor when needed.
• Conduct annual property assessments and ensure inspections and maintenance schedules.
• Assist team with weekly unit and property inspections.
• Ensure compliance with Landmark Policies, Procedures, and OSHA guidelines.
• Assist Community Manager with managing facilities operating budget.

Facilities Operations Specialist – West Coast

Accountant

• Reporting to the Accounting Supervisor/Manager and working with project managers as required
• Reviewing budgets, including staffing, work plans, and fee structures
• Providing project managers and clients with timely financial reports, budgets, and project forecasts
• Preparing pre-billing reports for project managers to review
• Preparing actual costs, working capital, and draw schedules
• Issuing invoices and purchase orders, and paying consultant, subcontractor, vendor, and supplier bills
• Generating, auditing, and sending invoices to ensure steady cash flow
• Reviewing contracts and reporting associated budget change orders
• Preparing draw packages for equity partners and banking institutions
• Reviewing Lien Waivers and Certificates of Insurance (COIs) for accuracy
• No direct reports; reports to Accounting Manager/Supervisor

Construction Project Accountant

Engineer

• Assist the project team in all stages of the project including preconstruction planning, buyout, daily project management, and closeout.
• Assist in obtaining, coordinating, and distributing the information and authorizations required to construct the project on time, within budget and to quality standards.
• Understand and have a working knowledge of contract documents including all drawings and specifications and clearly communicate required information to relevant teams and trades.
• Request and review subcontractor certificates for compliance.
• Maintain and update all document controls for the project including contract documents, specifications, geotechnical reports, permits, clarifications, field sketches, inspections, daily field reports, sign-in sheets, meeting minutes, submittal logs, RFI logs, change order logs and safety meeting reports.
• Assist Project Management & Field Management with processing change requests and change proposals for price review and managing overall cost management by controlling expenditures, coordinate billings, and identifying work not covered by subcontractors.
• Draft agendas, schedule meetings, distribute meeting minutes, and provide weekly project updates.
• Take progress photos of job site.
• Ensure timely procurement and delivery of materials and equipment to the jobsite to maintain quality and schedule.
• Obtain occupancy of the project, participate in final inspections and approvals by municipalities, resolve punch list issues, complete closeout and obtain Certificate of Substantial Completion.
• Leverage Building Information Modeling (BIM) and Virtual Design and Construction (VDC) applications with VDC department.
• Based on the project site and in temporary construction trailers/offices close to the site; reports to Project Manager and/or Superintendent; no direct reports.

Project Engineer

• The Facilities Operations Specialist supports Landmark’s portfolio of maintenance programs by assuming the responsibilities of the Maintenance Supervisor when a vacancy occurs.
• This role will partner with the Regional Directors – Facilities to preserve and maintain the value of the assigned assets.
• This individual must have strong leadership and problem-solving skills and be able to communicate effectively.
• Reports to: Regional Facilities Director
• Direct Reports: None
• Travel: Up to 90%
• Location: Must live in Florida
• Duties/Responsibilities: The duties listed below are an outline of the Facilities Operations Specialist’s responsibilities and should not be considered an all-inclusive list. As the needs of the organization change, these duties may be modified as needed.
• Act as interim Maintenance Supervisor or Technician as the need arises on a property, including on-call duties that may require response on weekends.
• Conduct annual property assessments and ensure life safety system inspections and preventative maintenance schedules are performed at all sites.
• Assist site team with performing weekly unit and property inspections and ensure completion of documentation.
• Assist site managers in planning and executing of the annual turnover process.
• Ensure all sites are complying with Landmark Policies and Procedures and OSHA guidelines as it relates to maintenance functions.
• Assist in development of efficient maintenance processes with the goal of preserving the value of the asset and providing excellent customer service.
• Assist the Community Manager with managing facilities operating budget and make purchases as necessary.
• Perform inventory evaluation of the maintenance shop and ensure all equipment and supplies are accounted for.
• Assist with partnering with vendors to obtain bids for necessary site projects.
• Evaluate the performance of maintenance site staff.
• Train maintenance site team members on standard operating procedures.
• Assist with recruiting process for vacant property maintenance positions.
• Education & Experience High school diploma or equivalent required.
• Minimum 3 years of facilities maintenance (including HVAC, plumbing and electrical) required.
• Supervisory experience preferred.
• Preferred Knowledge, Skills, & Abilities EPA Universal & CPO Certification required.
• Experience with student housing turnover preferred.
• Experience with Entrata preferred.
• Proficient in Microsoft Office Suite.
• Must be able to manage one’s own time effectively.
• Work Environment The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may infrequently drive a vehicle (intrastate and interstate travel) or be subject to air travel for purposes of Company business.
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Facilities Operations Specialist – West Coast

Construction Project Accountant

Project Engineer

Facilities Operations Specialist (Florida Region)