Landmark Bio

Project Manager

• Serve as a Smartsheet Super User for the site, creating, managing, and optimizing complex workflows and dashboards within the platform
• Train and support others as needed
• Develop and maintain tools for Landmark Bio including but not limited to document and presentation templates, dashboards, trackers, etc. and recommend process improvements to existing tools and ways of working
• Assist in training of Landmark Bio personnel on evolving program management tools, including training documents/slide decks, office hours and demos, and one-on-one support
• Collaborate with cross-functional team members on new tool evaluations and training initiatives
• Maintain internal program Teams sites and external client SharePoint sites to ensure documents are organized and easy to locate, archive documentation at the closure of programs
• Maintain, improve and own applicable program documents including charters, program plans, program schedules, RACI matrices, risk registers, business requirements, policies and procedures, and training materials. Ensure all program documents are complete, accurate, current, and stored appropriately
• With the support of senior program managers: develop, execute, and oversee the coordination of program timelines, risk registers, and dashboards for internal and client facing programs
• Generate documentation for changes in scope to be issued to the client
• Act as Primary Point of Contact for assigned clients including management of client meetings/teleconferences/onsite visits, ensuring minutes and actions are taken and all required program documentation is generated by self or the project team
• Assist with sharing lessons learned across programs to improve collective efficiency
• Coordinate program materials and the use of shared resources; escalate resource constraints when identified
• Create and update presentations in preparation for team and leadership reviews

Project Manager, Site Strategy and Integration