Lago

Executive Assistant – Appointment Setter

Lago

full-time

Posted on:

Location Type: Remote

Location: Mexico

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About the role

  • Job Title: Executive Assistant / Appointment Setter**Location: Remote**Schedule: Full-time | 9:00 AM - 6:00 PM Mountain Standard Time**Salary: Negotiable based on experience
  • Lago is looking for a proactive Executive Assistant / Appointment Setter to support our sales and marketing operations. This role focuses on managing leads and client interactions inside HighLevel, assisting, and handling social media scheduling for the company.
  • The ideal candidate is highly organized, tech-savvy, and comfortable managing both administrative tasks and lead engagement in a fast-paced environment.
  • Key Responsibilities**Lead Management & Appointment Setting**
  • - Respond to leads and inquiries inside HighLevel, ensuring timely and professional communication.
  • - Move qualified leads to agents and coordinate follow-ups.
  • - Schedule appointments and manage agent calendars as needed.
  • - Maintain accurate lead and contact records in HighLevel.
  • **Administrative & Social Media Support**
  • - Schedule and manage social media posts for clients inside HighLevel.
  • - Assist with campaign management, reminders, and task tracking.
  • - Support executives and agents with administrative tasks, including reporting and documentation.
  • **Collaboration & Process Management**
  • - Coordinate with sales agents to ensure smooth lead handoffs.
  • - Collaborate with marketing and operations teams to maintain consistent workflows.
  • - Identify opportunities to improve processes and increase efficiency.

Requirements

  • 3+ years of experience as an Executive Assistant or in a sales support role.
  • - Outstanding verbal and written communication skills in English.
  • - Ability to manage multiple tasks and priorities in a fast-paced environment.
  • - Strong organizational skills and attention to detail.
  • - Familiarity with CRM systems and appointment scheduling tools.
  • - Proactive approach to problem-solving with the ability to work independently.
  • - Sales experience or appointment setting experience is a plus.
  • Preferred Qualifications
  • - 2+ years of experience in virtual assistance, appointment setting, or administrative support.
  • - Strong written and verbal communication skills.
  • - Familiarity with HighLevel CRM/marketing automation is highly preferred.
  • - Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
  • - Comfortable scheduling social media content and basic marketing support tasks.
  • - Tech-savvy and quick to learn new tools or software.
  • **Nice to Have:**
  • - Previous experience supporting sales or marketing teams.
  • - Familiarity with social media management platforms.
  • - Experience in lead generation, pipeline management, or inside sales support.
Benefits
  • - **Remote Work:** Work from anywhere—our team is global, and we value work-life balance.
  • - **Growth Opportunities:** As a key player in you’ll have the chance to shape your role and grow with us.
  • - **Innovative Culture:** Join a team that is passionate about leveraging data to solve challenges and drive success in a rapidly evolving market.
  • *As part of our recruitment process, all candidates will be kindly asked to agree to **Lago’s Confidentiality and Non-Circumvention Agreement**. This ensures a respectful and professional experience for everyone involved.*
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
lead managementappointment settingcampaign managementtask trackingreportingdocumentationlead generationpipeline managementsales supportadministrative support
Soft Skills
organizational skillsattention to detailverbal communicationwritten communicationproblem-solvingability to manage multiple tasksprioritizationproactive approachindependencecollaboration