Labor Mobility Partnerships (LaMP)

Operations

• Lead operational and logistical planning for LaMP’s international conference, including venue coordination, vendor management, attendee registration, and on-site execution
• Draft and publish social media and other event material including digital and physical for the event in coordination with the Communications Manager
• Coordinate international travel logistics and visa applications for staff, speakers, and consultants attending the conference
• Develop and maintain the conference run-of-show, agenda materials, registration tracking, and participant communications
• Support conference budgets, contracts, and invoicing
• Serve as the primary operational point of contact for conference logistics across multiple time zones, both pre-event and on-site
• Manage post-conference follow-up, including expense reconciliation, participant surveys, and documentation
• Support Project Managers with grant management activities, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, and drafting and filing contracts
• Review and refine project materials, including slide decks and visual content; provide proofreading and formatting support
• Conduct small to medium-sized research tasks to support active projects as needed
• Maintain project files and organize documentation for easy access; ensure files remain up to date
• Respond to general inquiries from staff regarding internal processes and procedures
• Assist with scheduling meetings across global time zones
• Organize and manage routine event logistics outside the conference, including invitations, agendas, and participant follow-ups for webinars
• Organize and complete visa applications and other travel forms for staff and consultants
• Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date
• Support onboarding of any new staff or consultants who join during the contract period
• Support organization-wide financial health by working with the Operations Manager and Accountants to keep program budgets updated and ensure expenses are allocated correctly
• Assist in gathering documentation for donor or client financial reporting, including reimbursements

Interim Operations Associate