Interim Operations Associate

Labor Mobility Partnerships (LaMP)

Interim Operations Associate managing logistics and operations for LaMP’s international conference. Ensuring financial coordination and global team support throughout contract period.

Posted 5/20/2026full-timeRemote • Washington • District of Columbia, Washington • 🇺🇸 United StatesJuniorMid-Level💰 $63,000 - $75,000 per yearWebsite

Tech Stack

Tools & technologies

LAMP

About the role

Key responsibilities & impact

Lead operational and logistical planning for LaMP’s international conference, including venue coordination, vendor management, attendee registration, and on-site execution
Draft and publish social media and other event material including digital and physical for the event in coordination with the Communications Manager
Coordinate international travel logistics and visa applications for staff, speakers, and consultants attending the conference
Develop and maintain the conference run-of-show, agenda materials, registration tracking, and participant communications
Support conference budgets, contracts, and invoicing
Serve as the primary operational point of contact for conference logistics across multiple time zones, both pre-event and on-site
Manage post-conference follow-up, including expense reconciliation, participant surveys, and documentation
Support Project Managers with grant management activities, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, and drafting and filing contracts
Review and refine project materials, including slide decks and visual content; provide proofreading and formatting support
Conduct small to medium-sized research tasks to support active projects as needed
Maintain project files and organize documentation for easy access; ensure files remain up to date
Respond to general inquiries from staff regarding internal processes and procedures
Assist with scheduling meetings across global time zones
Organize and manage routine event logistics outside the conference, including invitations, agendas, and participant follow-ups for webinars
Organize and complete visa applications and other travel forms for staff and consultants
Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date
Support onboarding of any new staff or consultants who join during the contract period
Support organization-wide financial health by working with the Operations Manager and Accountants to keep program budgets updated and ensure expenses are allocated correctly
Assist in gathering documentation for donor or client financial reporting, including reimbursements

Requirements

What you’ll need

3–5 years of experience in operations, project administration, or event management
Demonstrated success managing complex events including venue and vendor selection and management, international travel and visa logistics, registration systems, mailing list management, and developing social media and other marketing material.
Familiarity with CRM tools and SaaS platforms, especially Mailchimp and Monday.com; comfortable picking up new systems quickly
Outstanding organizational skills and attention to detail
Fluency in English required; working proficiency in Spanish (written and spoken) strongly preferred

Benefits

Comp & perks

Benefits package available per LaMP’s standard policies for fixed-term hires

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event managementlogistical planningvendor managementregistration systemsbudget managementgrant managementproofreadingdocumentation organizationresearch tasksexpense reconciliation

Soft Skills

organizational skillsattention to detailcommunicationproblem-solvingtime managementadaptabilityteam collaborationmultitaskingcustomer servicecross-cultural communication