Program Administrator
L3Harris Technologies
full-time
Posted on:
Location Type: Office
Location: Northampton • Massachusetts • United States
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Salary
💰 $68,500 - $127,000 per year
About the role
- Perform administrative duties, including overseeing the shipping process for all programs and executing Wide Area Workflow (WAWF) invoicing related to the DD-250 process;
- maintain and update schedules/plans and reports/information under the direction of the Program Manager;
- work with other departments to expedite program tasks;
- assist in the preparation of data for presentations.
- Draft Shipping Detail Reports (“G” SDRs) gather OQE as needed
- Oversee the processing and management of invoices within the Wide Areas Workflow system.
- Ensure timely and accurate entry of invoice data.
- Review and validate invoices for completeness and compliance with company policies and contract terms.
- Gather data from various systems and draft monthly status reports for assigned programs.
- Convert/extract and interpret data into a format that can be analyzed by Program team and Customer.
- Responsible for accurate preparation, maintenance and updates to the Depot Inventory Report in support of monthly CDRL submittal adhering to a firm deadline (as required).
- Monitor and accurately maintain Depot Level Repairable (DLR) Report providing timely updates in support of Inventory CDRL.
- Responsible for updating the Depot In-House Inventory Report and Depot Usage file in support of KEO’s yearly investment in Depot Inventory adhering to a firm deadline (as required).
- Knowledge and understanding of Inventory Report, DLR Report and Depot In-House Inventory Report are required in order to analyze data and provide key foundational and accurate inventory management information to the overall Photonics Depot Team (internal and external).
- Responsible for updating the Imaging Failure Tracking & Asset Management System (IFTAMS) database within the US Government’s Information System for Depot Level Repairables (DLR’s).
- Acts as liaison to Government Property Specialist to translate specific customer requirements as it pertains to the Depot program.
Requirements
- Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
- Ability to obtain a US Secret Clearance which requires US Citizenship
- Minimum Experience: 8 years office, Depot program or business experience
- Detailed and task oriented, can change direction/priorities when needed
- Proficiency with MS Word, Excel, Power Point
- Experience and aptitude with SAP and Enterprise Tools focused on Business Systems & Inventory Management
- Must have excellent written and verbal communication skills
- Strong interpersonal skills, builds relationships and work well with others at all levels of the organization.
Benefits
- health and disability insurance
- 401(k) match
- flexible spending accounts
- EAP
- education assistance
- parental leave
- paid time off
- company-paid holidays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
invoice processingdata analysisinventory managementreport preparationcompliance validationshipping process oversightprogram task managementdata extractionDepot Level Repairable (DLR) reportingpresentation preparation
Soft Skills
detail-orientedtask managementadaptabilitywritten communicationverbal communicationinterpersonal skillsrelationship buildingcollaborationorganizational skillsproblem-solving
Certifications
High School DiplomaAssociates DegreeUS Secret Clearance