Kulturveranstaltungen des Bundes in Berlin GmbH

Student Assistant – Administration

Kulturveranstaltungen des Bundes in Berlin GmbH

part-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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Salary

💰 €18 per hour

Job Level

Entry Level

About the role

  • Support and execution of institutional and project-specific administrative processes in close cooperation with producers and the central administration of the KBB.
  • Assistance with institutional and cross-departmental administrative tasks, such as credit card reconciliation.
  • Preparation and execution of administrative processes within projects, with a particular focus on performative practices.
  • This includes, among other things, the preparation and handling of contracts, invoices, petty cash funds, GEMA registration, and applications for VAT and income tax exemptions.
  • Organizing travel and hotel bookings in close coordination with the production team, as well as direct communication with artists.
  • Preparing background materials, minutes, and overview lists to enable efficient information management, including documenting one’s own work steps.
  • Supporting communication with artists, curators, external service providers, and companies.
  • Assisting with event implementation in the areas of guest services and hospitality.

Requirements

  • Current enrollment in a degree program in a field relevant to the position’s tasks or the department’s thematic work (art & culture).
  • Independent, structured and precise working style.
  • German and English language skills at CEFR level C1; additional language skills are an advantage.
  • Confident user of MS Office 365.
Benefits
  • Opportunity to work in a friendly and dynamic team and gain insight into the operations of HKW, an internationally established exhibition venue.
  • Compensation of €17.92 per hour in line with the Collective Agreement for the Public Service (TVöD E5).
  • Weekly working time of 20 hours.
  • Flexible working hours and the possibility of remote work by arrangement.
  • Discounted tickets for KBB GmbH program events.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative processescontract handlinginvoice preparationcredit card reconciliationGEMA registrationVAT applicationsincome tax exemptionsevent implementationinformation managementlanguage skills
Soft skills
independent workingstructured workingprecise workingcommunicationorganizationcollaborationattention to detailsupportivehospitalityefficiency