Accounts Receivable – Administrator
KPMG UK
full-time
Posted on:
Location Type: Hybrid
Location: Birmingham • United Kingdom
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About the role
- There is a high degree of responsibility placed on the jobholder to ensure that the correct data is processed onto the system, therefore care and accuracy are of paramount importance in this position.
- The position carries the responsibility of ensuring that internal controls are routinely performed, and differences resolved.
- It is extremely important that the duties are performed to the pre-defined timescale, as failure to do so may impact on other areas.
- To prepare and post cash receipts for both LLP and Audit Fees Bank accounts, ensuring accurate allocation and minimal unallocated cash entries.
- To control and reconcile the various USD, Euro and Swiss Franc bank accounts ensuring accurate allocation and minimal unallocated cash entries.
- To be responsible for entering cash payments/refunds, returned cheques, foreign cheques, cash adjustments, small write offs and other adhoc cash receipts.
- To investigate all unallocated cash entries on the day of receipt, to clear all items within the service level agreements set.
- To use all methods available to correctly allocate or refund the credit entry.
- This will include daily contact with client’s accounts payable departments and correspondence with internal clients at all levels.
- To prepare memos for authorisation for the refund of duplicate payments or over payments.
- To update the unallocated spreadsheet with information pertaining to each credit value outstanding on the SAP system.
- All comments should be accessible and should be backed up with supporting documentation showing a clear audit trail of the cash receipt.
- To send out the Daily Fees email to all finance contacts and ensure that any responses are dealt with promptly.
- To respond to queries relating to cash received and allocation details ensuring all requests are answered within 24 hours.
- Queries can come from both internal and external clients.
- To keep the Accounts Receivable Assistant Manager informed at all stages on issues and progress and to work to deadlines given as delegated.
- To support the Accounts Receivable Assistant Manager in administrative duties such as Sub-ledger reconciliation.
- To ensure that there is a clear audit trail within the system which will involve attaching all supporting documentation for all transactions processed individually and by the team.
- To gain a full understanding of the Firms inter company policy and procedures and to provide professional advice to other members of the Firm on the correct course of action for debt recovery within the restrictions of the policy and on a case, by case basis.
- To be able to review and assist with all aspects of settlement country accounts, ensuring payments are made within the strict timescales set.
Requirements
- Experience required in Account Receivables in an operational or professional services environment
- The successful candidate must have a flexible working approach and be prepared to cross train in all aspects of AR/IO and credit management
- Strong Excel and PowerPoint skills
- A good working knowledge of the firm’s financial system - SAP
- Excellent communication skills both written and verbal are vital as communication with internal and external clients is required at all levels.
- Proven administration experience of supporting a busy team.
Benefits
- Access to training and development programs
- Opportunities for career advancement
- Flexible working hours
- Support for wellbeing and mental health
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Accounts Receivablecash allocationbank reconciliationcredit managementfinancial reportingdata processingadministrative supportaudit trail documentationExcelPowerPoint
Soft Skills
attention to detailflexibilitycommunicationteam supportproblem-solvingtime managementinterpersonal skillsorganizational skillscustomer serviceprofessionalism