Knight Commercial

Human Resources

• Process bi-weekly payroll for approximately 150 employees in ADP Workforce Now — accurately, on time, every time
• Manage all pay changes including new hires, terminations, adjustments, commissions, garnishments, and deductions
• Maintain multi-state tax setup across all jurisdictions (SUI, SDI, local taxes); stay current on wage and hour compliance, nexus rules, and reciprocity agreements
• Reconcile payroll registers and resolve discrepancies before every pay run
• File all payroll tax returns (941, W-2, state equivalents) on time
• Own year-end processes including W-2 distribution, ACA/1094/1095 reporting, and full reconciliation
• Partner with Finance on journal entries, labor cost reporting, and audits
• Administer health, dental, vision, life, disability, and 401(k) plans across a multi-state workforce
• Manage benefits eligibility and enrollment in ADP; maintain accurate carrier feeds
• Run open enrollment end-to-end: communications, carrier coordination, employee decision support, and data entry
• Handle qualifying life events, COBRA notifications, and leave of absence benefits continuation
• Audit carrier invoices monthly and resolve billing discrepancies promptly
• Track ACA eligibility and measurement periods; coordinate 1094/1095 filings
• Review plan performance annually and bring recommendations to leadership
• Maintain accurate, compliant records in ADP covering personal information, employment history, pay data, and documents
• Run onboarding in ADP including paperwork, I-9 verification (including remote workflows), background checks, and system access
• Execute offboarding with attention to state-specific final pay requirements, benefits termination, and COBRA
• Administer PTO accruals, FMLA, and state-specific leave laws
• Draft and maintain offer letters, agreements, and multi-state HR policies
• Stay current on FLSA, FMLA, ACA, COBRA, and ERISA; flag compliance issues proactively
• Respond to employee payroll and benefits questions promptly — same day whenever possible
• Communicate benefits options, leave rights, and policy changes in plain language
• Proactively notify employees about anything affecting their pay or benefits before they have to ask
• Handle sensitive matters with consistency, discretion, and professionalism
• Other special projects as assigned by HR Manager.

Human Resources Generalist