Human Resources Generalist

Knight Commercial

HR, Payroll & Benefits Administrator responsible for payroll and benefits administration across multi-state workforce. Ensuring compliance with legal requirements and supporting employees with inquiries.

Posted 5/19/2026full-timeAddison • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Process bi-weekly payroll for approximately 150 employees in ADP Workforce Now — accurately, on time, every time
Manage all pay changes including new hires, terminations, adjustments, commissions, garnishments, and deductions
Maintain multi-state tax setup across all jurisdictions (SUI, SDI, local taxes); stay current on wage and hour compliance, nexus rules, and reciprocity agreements
Reconcile payroll registers and resolve discrepancies before every pay run
File all payroll tax returns (941, W-2, state equivalents) on time
Own year-end processes including W-2 distribution, ACA/1094/1095 reporting, and full reconciliation
Partner with Finance on journal entries, labor cost reporting, and audits
Administer health, dental, vision, life, disability, and 401(k) plans across a multi-state workforce
Manage benefits eligibility and enrollment in ADP; maintain accurate carrier feeds
Run open enrollment end-to-end: communications, carrier coordination, employee decision support, and data entry
Handle qualifying life events, COBRA notifications, and leave of absence benefits continuation
Audit carrier invoices monthly and resolve billing discrepancies promptly
Track ACA eligibility and measurement periods; coordinate 1094/1095 filings
Review plan performance annually and bring recommendations to leadership
Maintain accurate, compliant records in ADP covering personal information, employment history, pay data, and documents
Run onboarding in ADP including paperwork, I-9 verification (including remote workflows), background checks, and system access
Execute offboarding with attention to state-specific final pay requirements, benefits termination, and COBRA
Administer PTO accruals, FMLA, and state-specific leave laws
Draft and maintain offer letters, agreements, and multi-state HR policies
Stay current on FLSA, FMLA, ACA, COBRA, and ERISA; flag compliance issues proactively
Respond to employee payroll and benefits questions promptly — same day whenever possible
Communicate benefits options, leave rights, and policy changes in plain language
Proactively notify employees about anything affecting their pay or benefits before they have to ask
Handle sensitive matters with consistency, discretion, and professionalism
Other special projects as assigned by HR Manager.

Requirements

What you’ll need

5–7 years of hands-on HR, payroll, and benefits administration experience
Multi-state experience in higher-complexity states such as CA, NY, WA, or IL
Direct working experience with ADP Workforce Now — ability to configure, troubleshoot, and operate it independently
Demonstrated multi-state payroll experience with solid compliance knowledge
Strong knowledge of FLSA, FMLA, ACA, COBRA, ERISA, and state-level variations
Benefits administration experience for a workforce of 100+ employees
Proven track record of accuracy and meeting deadlines
Clear, direct communicator who provides real answers and follows through.

Benefits

Comp & perks

Health Insurance: Medical, dental, and vision
Retirement: 401(k) with company match up to 4%
Time Off: 15 days PTO + company holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingmulti-state tax setuppayroll tax returnsbenefits administrationACA reportingFMLA administrationCOBRA complianceoffer letter draftingpayroll reconciliationHR policy development

Soft Skills

communicationattention to detailproblem-solvingdiscretionprofessionalismproactive notificationaccuracyfollow-throughcustomer serviceteam collaboration