Klass Capital

Executive Assistant

• Support the Senior Executive Assistant with day-to-day administration of the principals’ personal, property, and business matters
• Assist with operations of a growing luxury jewelry brand
• Maintain calendar knowledge to schedule and sequence tasks correctly
• Research, book, and coordinate flights, hotels, ground transportation, and restaurant reservations
• Prepare itineraries and travel documents and confirm bookings
• Handle time-sensitive errands, deliveries, courier drop-offs, pick-ups, and appointment bookings
• Support logistics across multiple personal properties
• Collect, sort, scan, file, and route incoming mail
• Manage document filing and databases of documents, contracts, agreements, and checklists
• Order office supplies
• Draft professional emails and correspondence
• Prepare documents, forms, and applications and track renewals and deadlines
• Retrieve information and compile documents from records and email
• Research and summarize vendors, services, and pricing into recommendations
• Maintain task lists and provide concise status updates
• Prepare shipping and customs documentation, including commercial invoices, packing lists, export declarations, and insurance certificates
• Create FedEx and courier labels and verify shipment details
• Track domestic and international shipments and escalate delays, customs holds, and clearance issues
• Correspond with carriers, brokers, and vendors
• Maintain digital records of shipping documents, tracking numbers, duties, and freight costs
• Enter and categorize transactions in QuickBooks Online
• Organize receipts and invoices and follow up on missing items
• Track expenses, payments, and credit card statements in Excel
• Update inventory, expense, shipment, and sales spreadsheets
• Prepare sales invoices and assist with e-commerce inventory tracking

Junior Executive Assistant