Klass Capital

Executive Assistant

• Provide day-to-day assistance and administrative support to the CEO and his family
• Manage CEO's calendar and family’s calendar, including all appointment scheduling (business and personal)
• Arrange complex and detailed international business and leisure travel itineraries for CEO and his family (including flight, accommodations/hotel, car, food, restaurant reservations, transportation, activities, conferences, checking-in process, upgrades, etc.)
• Track all expenses, payments and multiple credit card statements in excel spreadsheets, and allocate all items to various categories for accurate documentation of outflows
• Administrative assistance with an e-commerce business (create courier labels, prepare sales invoices, track all sales and expenses, inventory tracking, etc.)
• Manage Aeroplan Rewards and other loyalty programs/status
• Personal errands - gifting/shopping, restaurant reservations, event tickets, registrations, pick up/deliveries, etc.
• Organize and complete document renewals
• Maintain various databases for the office of the CEO (ie. documents, contracts, agreements, property checklists)
• Payment of households bills, and tracking of all household expenses
• Anticipate the needs of the CEO and take on ad-hoc special projects and ambiguous requests
• Administrative duties related to the CEO's office (manage and order office supplies, document management, mail, and other office admin tasks)
• Communicate with key stakeholders on behalf of the CEO including staff, clients, partners, investors, charitable organizations
• Analyze and address incoming enquiries (business, personal, charitable) and prioritize appropriately
• Retrieve information and compile documents, as requested, from records, email, minutes, etc.
• Coordinate annual insurance renewals – commercial, personal, properties, vehicles, etc.
• Support the greater team on administrative projects
• Manage household errands, paying personal bills, coordination of vehicles (including maintenance), coordination of deliveries
• Coordinate and plan events (dinners, golf, parties) – including managing invitations, staff, logistics, catering, etc.
• Oversight and assist with operations of multiple personal properties including managing relationships with vendors and household staff, and serving as point of contact for external vendors