Junior Executive Assistant

Klass Capital

Junior Executive Assistant supporting principals’ personal, property, and business matters. Coordinating travel, shipping, bookkeeping, and e-commerce administration for a luxury jewelry brand.

Posted 8/22/2026full-timeToronto • 🇨🇦 CanadaJunior💰 CA$60,000 - CA$75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with expertise in managing schedules, logistics, and documentation for personal and business matters. Proficient in Excel and QuickBooks Online, with a commitment to detail and confidentiality.

Highest-signal resume keywords

Strong Excel Spreadsheet SkillsExperience With QuickBooks OnlineAttention To DetailStrong Written And Verbal Communication SkillsAbility To Handle Competing Priorities

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ManagementTravel CoordinationExpense TrackingShipping DocumentationInventory ManagementData EntryTask ManagementEmail DraftingResearch SkillsCalendar Management

Soft Skills

Highly OrganizedSelf-MotivatedResourcefulFlexibleGood Judgment

Tools & Technologies

QuickBooks OnlineExcelShopifyKlaviyo

Certifications & Qualifications

Valid Ontario Driver’s License

Industry Keywords

Luxury Jewelry BrandShippingFreightImport DocumentationExport Documentation

About the role

Key responsibilities & impact

Support the Senior Executive Assistant with day-to-day administration of the principals’ personal, property, and business matters
Assist with operations of a growing luxury jewelry brand
Maintain calendar knowledge to schedule and sequence tasks correctly
Research, book, and coordinate flights, hotels, ground transportation, and restaurant reservations
Prepare itineraries and travel documents and confirm bookings
Handle time-sensitive errands, deliveries, courier drop-offs, pick-ups, and appointment bookings
Support logistics across multiple personal properties
Collect, sort, scan, file, and route incoming mail
Manage document filing and databases of documents, contracts, agreements, and checklists
Order office supplies
Draft professional emails and correspondence
Prepare documents, forms, and applications and track renewals and deadlines
Retrieve information and compile documents from records and email
Research and summarize vendors, services, and pricing into recommendations
Maintain task lists and provide concise status updates
Prepare shipping and customs documentation, including commercial invoices, packing lists, export declarations, and insurance certificates
Create FedEx and courier labels and verify shipment details
Track domestic and international shipments and escalate delays, customs holds, and clearance issues
Correspond with carriers, brokers, and vendors
Maintain digital records of shipping documents, tracking numbers, duties, and freight costs
Enter and categorize transactions in QuickBooks Online
Organize receipts and invoices and follow up on missing items
Track expenses, payments, and credit card statements in Excel
Update inventory, expense, shipment, and sales spreadsheets
Prepare sales invoices and assist with e-commerce inventory tracking

Requirements

What you’ll need

One to four years of professional experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, Office Manager, Operations Coordinator, or in a similar role
Post-secondary education, or equivalent practical experience
Strong Excel spreadsheet skills required
Technically savvy with computers, phones, tablets, and related technology
Experience with QuickBooks Online, Shopify or Klaviyo is an asset
Exposure to shipping, freight, or import and export documentation is an asset
Exceptional attention to detail
Highly organized and able to work within established systems and complete tasks on time
Highly resourceful and comfortable researching new topics
Strong written and verbal communication skills
Self-motivated and able to work independently
Flexible, highly responsive, and able to work beyond standard business hours if needed
Ability to handle competing priorities and work under pressure with good judgment
Commitment to privacy, confidentiality, integrity, and discretion
Valid Ontario driver’s license and access to a reliable vehicle for occasional errands
Resume accompanied by a short note describing a time a mistake was caught before becoming a problem

Benefits

Comp & perks

Health benefits plan
Paid vacation
Bonus potential
Diverse and inclusive workplace
Barrier-free recruitment and selection process
Accessible candidate experience and accommodations or adjustments throughout the recruitment/interview process and beyond