Kensington Grey Agency Inc

Administration

• Support throughout the lifecycle of contracts, including intake, tracking, revisions comparison, signatures, and storage.
• Maintain and organize talent agreements, brand partnership contracts, NDAs, licensing agreements, and amendments.
• Track contract milestones, and deliverables across 4-5 Contract Specialists and their respective Talent Mangers
• Coordinate signature workflows using digital signature platforms (DocuSign, Dropbox Sign, etc.).
• Maintain Lumi, the company’s legal contract repository and documentation systems.
• Support the development and maintenance of contract templates and standardized legal documentation.
• Assist with redlining agreements and implementing revisions based
• Ensure proper version control and documentation of all contract revisions.
• Coordinate with external counsel on contractual issues, legal review, and compliance questions.
• Serve as a liaison between talent management, brand partnerships, finance, and Business & Legal Affairs as required
• Identify opportunities to improve legal workflows, documentation systems, and contract management processes.
• Conduct legal research to support as needed
• General administrative support and special projects when assigned
• Help develop scalable processes to support high-volume creator and brand partnerships.

Contract Administrator

Financial Planning and Analysis

• Support the team in the processing of vendor invoices, creator payments, and expense reports with accuracy and timeliness
• Verify and reconcile invoices against contracts, SOWs, and internal approvals
• Maintain vendor records and support onboarding of new vendors/creators
• Generate and issue client invoices aligned to campaign deliverables
• Maintain AR aging reports and flag risks or delays
• Investigate and resolve irregularities, including billing issues and discrepancies
• Track incoming payments and follow up on outstanding balances
• Apply payments based on remittance details and work to minimize or eliminate unapplied cash.
• Perform data entry of financial transactions
• Maintain accurate financial records across systems (e.g., QuickBooks, Lumi)
• Act as the primary point of contact and liaison for internal financial inquiries (Slack channel and finance email inbox)
• Support Finance team on audits, reporting, and compliance
• General administrative support and special projects when assigned

Contract Administrator

Finance Assistant