Executive Assistant
Karat
full-time
Posted on:
Location Type: Remote
Location: Colorado • Florida • United States
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About the role
- Own and manage the President’s highly complex calendar across internal, external, and personal commitments, exercising strong judgment and exceptional attention to detail to prioritize competing demands and prevent issues before they arise.
- Execute day-to-day responsibilities with a high degree of independence while consistently communicating status, updates, risks, and decisions, ensuring full visibility without the need for micromanagement.
- Serve as a primary point of contact for senior U.S.-based and global stakeholders, including enterprise clients, investors, partners, and executive assistants to C-suite leaders, representing the President and the Founders’ Office with professionalism, warmth, and credibility.
- Independently manage executive communications, including drafting, editing, and sending high-stakes correspondence that reflects strong business judgment, polished business writing standards, and appropriate tone for enterprise audiences.
- Prepare the President for meetings by partnering with internal leaders and account owners to develop clear agendas, briefing materials, and contextual background; anticipate questions, surface risks, and flag missing information in advance.
- Coordinate closely with the Chief of Staff, Executive Business Partner to the CEO, and senior leadership on initiatives requiring tactical execution and cross-functional follow-through.
- Maintain disciplined systems to track priorities, decisions, action items, and follow-ups across multiple workstreams, ensuring accuracy, reliability, and zero dropped details.
- Support the planning and execution of Product and Engineering offsites, leadership meetings, internal events, and ad-hoc gatherings.
- Apply a continuous-improvement mindset, leveraging modern productivity tools, automation, and AI thoughtfully to increase efficiency and scale executive support.
- Work primarily during Pacific Time business hours, with flexibility to support early mornings, late evenings, and international travel when required.
Requirements
- 5+ years of experience supporting C-suite executives or founders within U.S.-based technology companies or high-growth startups
- Communicate clearly and confidently with senior executives, enterprise clients, and external stakeholders
- Demonstrated experience representing executive leadership externally, balancing strong business acumen with warmth, discretion, and emotional intelligence in all interactions
- Proven ability to operate independently in high-expectation environments while maintaining consistent, proactive communication with executives and stakeholders
- Exceptional attention to detail, with a track record of managing complex calendars, competing priorities, and multiple deliverables
- Strong, well-defined organizational systems for prioritization, task tracking, and follow-through; trusted to manage multiple concurrent workstreams with minimal direction
- High degree of discretion and sound judgment when handling confidential information and making decisions on behalf of senior leaders
- Advanced proficiency with Google Workspace, Slack, Zoom, and modern collaboration tools, paired with a demonstrated efficiency mindset, including effective use of AI and automation where appropriate
- Ability to work flexible hours aligned to a Pacific Time executive schedule and global business needs
Benefits
- Health insurance
- Flexible work arrangements
- Paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementexecutive communicationsbusiness writingagenda preparationrisk assessmenttask trackingproject managementconfidential information handlingautomationAI utilization
Soft Skills
judgmentattention to detailcommunicationemotional intelligencediscretionorganizational skillsindependenceprofessionalismwarmthcredibility