Administrative Assistant

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Organizing meetings, including scheduling, sending reminders, coordination of meeting materials and preparing conference room logistics.
• Coordinating after action items for meetings, including minutes
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate office or staff member
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Serve as primary coordinator and manager of internal Task Management System for document routing and taskers from Senior Coast Guard Leadership.
• Correspond with stakeholders across the Coast Guard to ensure taskers are completed on time
• Securely coordinate handling of sensitive information from Freedom of Information Requests and Congressional enquiries
• Accurately inputted tasker information and documentation and conducts quality checks on data entries
• Prepare weekly report for Directorates in the Assistant Commandant for Human Resources on status of taskings
• Promptly respond to enquiries and requests from stakeholders at the Coast Guard
• Support Coast Guard Executive Team with preparation of Senior Principal (Flag Officer) reading materials

Analyst

• Assist in development of the database visualization models
• Edit and update internal database systems
• Identify library information and update the current systems
• Read and interpret government policy, regulations, and directives and applying those to required activities
• Lead and facilitate client meetings and exercises
• Identify strategies for automating and implementing efficient work management processes
• Map complex business processes and communicate processes solutions to the client
• Create project status briefings and reports
• Develop project artifacts including charters, agendas, minutes, and correspondence
• Identify risks to the trajectory of the project and develop risk mitigation strategies
• Identify issues and develop issues resolution/escalation strategies
• Participate in program management working sessions and support program managers in executing day-to-day project management activities.

JPI

Administrative Assistant

Publishing Analyst