Assistant Property Manager
Jones Lang LaSalle Americas, Inc.
full-time
Posted on:
Location Type: Office
Location: Berlin • Germany
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Job Level
About the role
- Provide support in the operational management of Amazon controlled properties, generating ideas and innovations to deliver a best in class service
- Be the focal point of contact for all occupiers, responsible for promoting and maintaining positive relationships across key stakeholders, including Landlords, retail tenants and neighbours in the local community
- Monitor compliance with all current statutory requirements in relation to health, safety and the environment and to take the lead in assimilating and compiling the documentation
- Working closely with the Property Manager, monitor service charge budget expenditure, ensuring frugal and sustainable procurement of goods and services
- Take ownership for the raising of purchase orders and tracking of expenditure
- Assist in the delivery of capital asset planning, such as lifecycle replacement plans and the management of fabric maintenance, with focus on sustainability
- To carry out regular detailed inspections of retail and commercial properties to maintain accurate and up to date records, inclusive of A3 (restaurant) unit services
- Support in managing suppliers to ensure effective, safe and compliant delivery of all property management services, providing feedback to the Property Manager and participation in monthly meetings
- Audit and review help desk tasks, approving and instructing engineering subcontractor quotes to quickly resolve issues impacting customers
- Assist in developing collaborative working practices with the Amazon security team in areas of shared responsibility, such as perimeter management, loading bay, lifts, keys and retail
- Coordinate to implement process and share information in relation to incidents and emergency response
- Assist with the development and roll out of business continuity management systems specific to each building
- Review property-specific documentation, updating periodically as appropriate and support in the preparation of other documentation such as management reports
- Where necessary, provide administrative support to ensure consistency across the portfolio
- Undertake any other reasonable property management-related duties as required by management or leadership
- Provide cover as required for wider team members, with specific responsibility for ensuring that the Property Manager function is covered in its absence
Requirements
- Degree level qualification, and or strong capability and evidence of being in a similar role
- Experience in a similar role
- Conversant with RICS code of practice in commercially property service charge
- IOSH (within last 5 years) required
- Proactive and adaptable working ethos
- Be able to win the trust and co-operation of key property stakeholders
- Have a bias for action whilst working within a rigid governance structure
- Be an effective communicator
- Be able to work autonomously, in multiple locations
- Have the ability to confidently operate within a fast-paced and complex environment
Benefits
- Competitive salary and benefits package
- Total Rewards program reflecting commitment to career, recognition, wellbeing, benefits and pay
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
property managementbudget managementcapital asset planningcompliance monitoringprocurementdocumentation managementproperty inspectionssupplier managementemergency response coordinationbusiness continuity management
Soft skills
relationship buildingproactive working ethosadaptabilityeffective communicationautonomytrust buildingcollaborationproblem solvingorganizational skillsleadership
Certifications
degree level qualificationIOSH certification