Executive Assistant
Northeastern University College of Engineering
Executive Assistant
Jones Lang LaSalle Americas, Inc.
full-time
Posted on:
Location Type: Office
Location: Boston • Illinois, Massachusetts • 🇺🇸 United States
Visit company websiteSalary
💰 $79,000 - $114,000 per year
Job Level
Mid-LevelSenior
About the role
- Manage complex executive calendars and scheduling
- Coordinate meeting preparation, agendas, and materials
- Handle confidential correspondence and communications
- Process expense reports
- Maintain organized filing and document management systems
- Prepare reports, presentations, and executive briefings
- Serve as primary contact between executives and stakeholders
- Screen and prioritize all incoming communications
- Draft correspondence, memos, and professional documents
- Facilitate cross-departmental communication
- Handle client and partner inquiries professionally
- Coordinate with external vendors and service providers
- Support strategic initiatives and special projects
- Coordinate cross-functional team activities
- Plan and execute executive meetings and events
- Manage conference and seminar logistics
- Oversee office events and team activities
- Arrange complex domestic and international travel
- Coordinate meeting logistics and venue bookings
- Handle visa requirements and travel documentation
- Manage last-minute changes and emergency arrangements
- Process travel expense reconciliation
- Coordinate ground transportation and accommodations
Requirements
- Bachelor's degree preferred or equivalent experience
- 5+ years executive assistant experience
- Corporate or professional services background preferred
- C-level executive support experience advantageous
- Advanced Microsoft Office Suite proficiency
- Video Conferencing platforms expertise
- Expense management systems experience
- Database and CRM navigation skills
- Document management systems knowledge
- Social media and digital communication tools
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting preparationexpense reportingdocument managementreport preparationpresentation skillscorrespondence draftingtravel coordinationlogistics managementcross-functional coordination
Soft skills
communicationorganizational skillsconfidentialityprofessionalismprioritizationproblem-solvinginterpersonal skillsadaptabilityteam collaborationstakeholder management
Certifications
Bachelor's degree