Auxiliar Administrativo
Megaluzz Negócios®
Senior Administrative Coordinator
John Hopkins University
full-time
Posted on:
Location Type: Office
Location: Maryland • 🇺🇸 United States
Visit company websiteSalary
💰 $21 - $37 per hour
Job Level
Senior
About the role
- Plan, support, and organize daily activities of the office or program for the Executive Vice President (EVP).
- Provide complex administrative, project, and calendar support to the EVP and comparable business leaders.
- Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics.
- Support administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with budget projections.
- Independently develop and manage complex administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
- Coordinate purchasing processes; process department bills and reconcile accounts.
- Prepare meeting materials, record and draft minutes, monitor and follow-up on action items, and staff high level meetings.
- Coordinate and provide general office services (payroll, purchasing, records control, office moves/renovations, repairs and maintenance) and serve as liaison with facilities as needed.
- Analyze operating practices and recommend administrative processes/procedures to assure efficiency.
- Assist with planning special events/functions, including workshops and conferences, and coordinate preparation, set up and logistics for events/functions.
- Manage daily calendar of the EVP by scheduling internal and external meetings, travel and events and adjust schedule as priorities shift.
- Work closely with the Executive Specialist and Deputy Chief of Staff; available during non-office hours for questions and follow up.
- Perform other related duties as requested and coordinate work assignments of students and/or temporary office support as needed.
Requirements
- High School Diploma or graduation equivalent.
- Five years progressively responsible administrative experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education per JHU equivalency formula.
- Must be able to work well at a fast pace.
- Extremely high level of good judgment and problem-solving and critical thinking ability.
- Excellent organizational skills and close attention to detail.
- Positive attitude, flexibility, and eagerness to collaborate with others.
- Unerring sense of professionalism.
- Expertise in organizing meetings, managing inbound calls, conference call setup, and coordinating phone calls with multiple remote participants.
- Demonstrated ability with Microsoft Office suite including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
- Some evening and weekend work required.
- Subject to pre-employment background check.
- May require documentation of immunization/immune status for clinical/lab/community contact roles (MMR, Varicella, Hepatitis B, Tdap).
Benefits
- Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
- Any vaccinations required for pre-employment physicals will be given at no cost in our Occupational Health office.
- Seasonal flu vaccine requirement for all faculty, staff, and students; exceptions may be provided for religious beliefs or medical reasons.
- Accommodation for applicants requiring special assistance during the pre-employment process (contact Talent Acquisition Office).
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportproject managementbudget reconciliationdatabase managementreport preparationgrant proposal developmentrecords controlevent planningcalendar managementproblem-solving
Soft skills
organizational skillsattention to detailjudgmentcritical thinkingflexibilitycollaborationprofessionalismpositive attitudeability to work under pressureeagerness to assist
Certifications
High School Diplomaequivalency certification
