Administrative Coordinator
Cyclomedia
full-time
Posted on:
Location Type: Office
Location: Middleton • Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Manage insurance requests and certificates of insurance (COI)
- Oversee main phone line system and direct inquiries appropriately
- Assist with the onboarding and offboarding processes of teammates
- Order all office supplies and manage onsite inventory
- Maintain tidiness and readiness of common areas, kitchens, and meeting rooms
- Stock and organize office snacks and beverages
- Serve as the main point of contact for landlord communications
- Coordinate work orders with landlord and external vendors and manage office fob access system
- Coordinate travel arrangements and provide logistical support for leadership teammates and key meetings
- Assist in planning and coordinating internal team events and meetings
- Provide executive support for US Executive team including calendar management and travel planning
- Manage request forms, setup, agendas, and logs for key sales deal review process
- Support setup of vendor portals and completion of business forms for RFPs
- Assist with monitoring administration email accounts
Requirements
- 2+ years of experience in office administration, executive support, or related role
- Strong organizational and multitasking skills with attention to detail
- Excellent communication skills, both written and verbal
- Ability to work independently and manage competing priorities
- Proficiency with Microsoft Office Suite
- Ability to work in our office in Middleton, WI full time
Benefits
- Affordable medical, dental, and vision insurance with domestic partner coverage
- 401(k) Plan with robust company match
- Life and disability insurance
- Paid time off, plus your birthday and holidays
- Employee assistance program
- A fun and collaborative team
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office administrationexecutive supportcalendar managementtravel planninginventory managementevent planninglogistical supportvendor managementRFP completionmultitasking
Soft skills
organizational skillsattention to detailcommunication skillsindependenceability to manage competing priorities