Submit and maintain customer portals for invoice submission, approval status and rejections
Track, record and report on status of invoices submitted, approved, rejected in customer portals and in ERP system
Verify billing accuracy by cross-checking with orders, purchase orders, and contracts.
Collaborate with the sales and customer service teams to resolve any discrepancies before and after invoicing.
Record and reconcile incoming payments to customer accounts in accordance with company policies.
Monitor aging reports and perform collections activities by proactively following up on overdue invoices to ensure timely collections.
Communicate with customers regarding outstanding balances, account status, and payment schedules.
Analyze and resolve inquiries for orders on credit hold, working with sales team and customers to facilitate order release.
Perform credit reviews through analysis of D&B reports, trade references, financial statements, payment history, and provide recommendations.
Process and prepare customer cheques for deposit
Support month-end, quarter-end, and year-end analysis and reporting requirements.
Create and maintain ad hoc reports as requested by management to support business decisions

Requirements

College Diploma in a related field, such as Accounting, business administration or any related discipline
A minimum of 1-3 years of related experience.
Basic understanding of accounting systems/processes.
Understanding of 3rd party portals for invoice submission (Ariba, Open Invoice, Coupa, etc.)
Advanced computer skills; proficient with Microsoft Office Suite (Outlook, Word etc.), intermediate Excel skills.
Working knowledge of office equipment; printer/photocopier/scanner, fax machine etc.
Excellent interpersonal and communication (verbal & written) skills.
Ability to work efficiently and effectively under pressure with simultaneous deadlines.
Excellent planning, organizational and time management skills with the ability to multi-task
Ability to work remotely effectively and efficiently.
Working knowledge of JD Edwards, Prophet 21 or similar accounting software is an asset

Benefits

Competitive remuneration including base salary ($50,000-55,000 per year)
Competitive vacation
Paid personal day program
Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision
Company Group RRSP with employer matching
Annual health & wellness subsidy

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoice processingbilling accuracy verificationcollections activitiescredit reviewsfinancial analysisreportingaccount reconciliationaccounting systemsMicrosoft ExcelMicrosoft Office Suite

Soft Skills

interpersonal skillscommunication skillsorganizational skillstime managementmulti-taskingability to work under pressurecollaborationproblem-solvingattention to detailremote work efficiency

Certifications

College Diploma in AccountingCollege Diploma in Business Administration