Jobrack

Senior Executive Assistant

Jobrack

full-time

Posted on:

Location Type: Remote

Location: North Macedonia

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Salary

💰 $2,500 - $3,000 per month

Job Level

Senior

About the role

  • Assume meticulous control over the CEO’s calendar, inbox, and task management, proactively anticipating conflicts and ensuring optimal efficiency.
  • Diligently prepare the CEO for all engagements by curating essential materials, providing critical context, and drafting strategic follow-up actions.
  • Craft internal and external communications with impeccable clarity, precision, and professionalism, reflecting the CEO's voice and upholding the company's brand.
  • Expertly manage and optimize CRM tools, such as HubSpot, to ensure accurate sales pipeline tracking and seamless follow-up execution.
  • Collaborate seamlessly with the operations team to refine sales processes, identify areas for improvement, and maximize overall efficiency.
  • Maintain comprehensive, meticulously organized notes to ensure continuity with key clients and partners, fostering strong relationships and facilitating strategic decision-making.

Requirements

  • 5+ years of experience as an Executive Assistant, with a demonstrated track record of supporting C-level executives in demanding environments.
  • Unquestionable experience in proving robust organizational skills as well as intelligence.
  • Proven ability to thrive under pressure, managing multiple priorities with unwavering focus and attention to detail.
  • Impeccable written communication skills, with the ability to craft compelling and persuasive content for diverse audiences.
  • A deep understanding of sales processes and pipeline management, with expertise in leveraging CRM tools like HubSpot to drive revenue growth.
  • Demonstrated ability to structure communication and workflows around executive priorities, aligning all activities with strategic objectives.
  • A strong business acumen, with the ability to quickly grasp complex concepts and contribute meaningfully to strategic discussions.
  • Advanced proficiency in CRM platforms with sales pipelines, such as HubSpot, including experience with automation and reporting.
  • Proven ability to collaborate effectively with operations teams to drive cross-functional communication and process improvement.
  • Expertise in leveraging AI tools to enhance communication, summarize meetings, and streamline tasks, maximizing efficiency and productivity.
  • Exceptional ability to support high-pressure personalities while reinforcing focus, structure, and strategic alignment.
  • A track record of taking ownership beyond administrative tasks to identify and implement innovative solutions that improve systems and efficiency.
Benefits
  • Salary : $2500 - $3,000 per month
  • Fully remote role
  • 25 Paid Time Off (PTO) days per year+ 6 U.S. Federal Holidays observed
  • Health insurance contribution
  • End-of-year bonus
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtask managementCRM toolssales pipeline managementautomationreportingorganizational skillswritten communicationstrategic follow-upprocess improvement
Soft Skills
attention to detailability to thrive under pressurecollaborationbusiness acumenfocusstrategic alignmentownershipcommunication clarityprofessionalismrelationship building