Provide high-level executive support to the Executive Director, including complex calendar management, meeting preparation, correspondence and follow-up.
Anticipate priorities and proactively manage shifting demands.
Serve as a liaison between leadership and internal/external stakeholders.
Draft and edit communications, presentations, and briefing materials.
Support Board relations including meetings, materials, minutes, and follow-up.
Own and improve internal systems, workflows, and operational processes.
Lead cross-functional projects and special initiatives.
Manage vendors, IT coordination, HR administration, and records.
Support website updates and digital communications.
Maintain organizational policies and compliance documentation.

Requirements

A minimum of 7 years of experience supporting C-Suite executives and Board of Directors
Bachelor's Degree strongly desired.
Excellent written and verbal communication
High emotional intelligence, sound judgement, and a proactive mindset
Proficiency with various technology platforms including Microsoft Office, Zoom, Teams, Google Workplace and project management tools
Knowledge of CRM systems, social media tools and cloud-based collaboration platforms.
Ability to establish and maintain professional relationships
Be able to think strategically and be pro-active in anticipation of challenges
Strong project management and systems-thinking skills
Have a high level of self-awareness and adaptability

Benefits

medical
dental
vision
paid time off
paid holidays
401(k) plan with company match
health insurance
more

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementmeeting preparationdrafting communicationsediting presentationsproject managementsystems-thinkingoperational processesvendor managementHR administrationcompliance documentation

Soft Skills

written communicationverbal communicationemotional intelligencesound judgementproactive mindsetrelationship buildingstrategic thinkingadaptabilityself-awarenessanticipation of challenges

Certifications

Bachelor's Degree