JamPot

Fractional Executive Assistant

JamPot

contract

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Manage calendars, schedule meetings and appointments for clients
  • Coordinate travel arrangements and accommodations
  • Prepare and edit documents, reports, and presentations
  • Handle phone calls, emails, and other correspondence
  • Organize and maintain files, records, and databases
  • Assist in the preparation of meeting agendas and take minutes
  • Collaborate with other team members to ensure efficient workflow
  • Arrange and coordinate events and conferences
  • Perform ad-hoc administrative tasks as needed
  • Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail

Requirements

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role
  • Experience working in a fractional, freelance, or contract based role
  • Exceptional organizational and time-management skills
  • Excellent communication and interpersonal abilities
  • Proficient in MS Office and Google Suite
  • Ability to multitask and prioritize tasks effectively
  • Strong attention to detail and accuracy
  • High degree of professionalism and confidentiality
  • Ability to work independently and remotely
  • Flexible schedule and availability
  • Demonstrated experience supporting multiple executives or clients simultaneously
  • Experience with project management tools
  • Familiarity with video conferencing and online collaboration tools
  • Knowledge of office management systems and procedures
  • Experience working with HNW individuals preferable but not essential.
  • Experience working with Family Offices preferable but not essential.
  • Experience working with Business Leaders preferable but not essential.
  • Flexible with occasionally meeting clients in person if requested.
  • Knowledgeable about emerging AI software, tools, models, and methodologies that challenge the conventional approach to executive assistance.
Benefits
  • You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.
  • The benefit of this structure means, all of our clients sign contracts directly withThe People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdocument preparationreport editingdatabase managementmeeting agenda preparationminute takingproject managementoffice management systemsemerging AI softwarevideo conferencing tools
Soft Skills
organizational skillstime-management skillscommunication abilitiesinterpersonal skillsattention to detailprofessionalismconfidentialityindependenceflexibilitymultitasking