Manage the full contract lifecycle from requirements definition through execution, administration, renewal, and closeout.
Prepare, review, and administer construction subcontracts, purchase orders, and change orders
Ensure compliance with contract terms, drawings, specifications, and applicable building codes and regulations
·Coordinate contract needs with internal stakeholders including Operations, Distribution, Production, Supply Chain, Finance, and Legal.
Maintain accurate contract documentation, version control, and approval records in accordance with company policies.
Coordinate contract reviews with Legal and ensure alignment with company standards, risk tolerance, and compliance requirements.
Track contract milestones, payment schedules, insurance certificates, bonds, lien releases and warranties
Maintain accurate and complete contract files, logs, and correspondence records
Assist with claims management, dispute resolution, and contract closeout activities
Route contracts through required approval workflows and ensure timely execution.
Support enforcement of contract terms, including remedies for non-performance or non-compliance.
Overflow work for Legal Department, including but not limited to, managing legal operations and compliance activities and supporting the Legal Department’s real estate and insurance functions
Support vendor onboarding including site access, compliance documentation, insurance, and safety requirements.
Support progress billing, lien waivers, and final payment documentation
Identify, escalate, and drive resolution of service failures, quality issues, and contractual non-compliance.
Monitor subcontractor compliance with contractual obligations, safety requirements, and insurance coverage
Partner with Finance to validate invoices against contract terms, pricing schedules, and approved scopes of work.
Support resolution of invoice discrepancies, overcharges, or scope deviations.
Assist in ensuring spend visibility and adherence to approved budgets.
Identify and drive continuous improvement initiatives, including cost reduction, service level improvement, risk mitigation, and contract standardization.
Research and evaluate alternative suppliers to improve resilience, cost competitiveness, and service performance.
Track vendor risk exposure and proactively recommend mitigation actions.
Prepare reports related to contract status, risks, and compliance

Requirements

3–5 years of experience in contract administration, procurement, or Construction Contract Administration (subcontract management). ** (experience supporting warehouse, facilities, logistics, or operational services strongly preferred)
Working knowledge of contract terms, commercial language, and service agreements
Knowledge of lien laws, bonding, and insurance requirements
Strong organizational skills with the ability to manage multiple contracts and priorities simultaneously
Strong written and verbal communication skills with the ability to work effectively across functions
Ability to operate in a fast-paced, execution-focused environment
Other duties as assigned
**Preferred Qualifications**
Experience working with Legal, Finance, and Operations in a manufacturing or Construction environment
Familiarity with vendor performance management, SLAs, and KPI tracking
Experience supporting audits, compliance reviews, or risk assessments
Proficiency with ERP systems, CRM (Salesforce), contract repositories, or procurement tools

Benefits

**F**ull benefits: Medical, Dental, Vision, HSA/FSA
401K with matching program
Health savings account
Life insurance
Positive company culture, supportive team/management

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

contract administrationprocurementsubcontract managementcontract termscommercial languageservice agreementslien lawsbondinginsurance requirementsvendor performance management

Soft Skills

organizational skillswritten communicationverbal communicationability to manage multiple prioritiesability to work across functionsexecution-focused mindsetproblem-solvingcontinuous improvementrisk mitigationdispute resolution