ITAD Ltd

Administration

• Support the administration of projects throughout the project lifecycle, from mobilisation through to close down.
• Maintain accurate project information within Dynamics, ensuring project data is complete and up to date as directed by the Project Manager or Project Officer.
• Lead the recurring and ad-hoc collection of relevant information for client reporting as requested by project teams.
• Coordinate project documentation, compliance requirements and client information requests.
• Assist with monthly invoicing and billing administration in collaboration with the Finance team.
• Coordinate procurement and supplier administration where required.
• Provide administrative support to project teams, including meeting coordination, formatting documents and note taking.
• Support the preparation and submission of bids, proposals and expressions of interest.
• Coordinate administrative activities throughout the bid process, ensuring deadlines are met.
• Prepare and maintain consultant CVs, project references and capability statements.
• Maintain accurate bid opportunities and pipeline information within Itad CRM.
• Support bid meetings by coordinating logistics, capturing actions and following up on agreed activities.
• Assist with the identification of consultants and resource searches where required.
• Coordinate travel arrangements for project teams, ensuring bookings and documentation are completed efficiently.
• Liaise with the Global Safety and Security team to ensure travel requirements are met.
• Support travel administration for high-risk deployments where required, following organisational procedures.
• Provide administrative support to the Practice including supporting the Practice Partner, Practice Lead and Commercial Practice Manager as necessary.
• Coordinate Practice meetings, agendas, actions and communications.
• Support resource planning activities and maintain Practice records.
• Assist with operational reporting, compliance activities and internal governance requirements.
• Maintain high standards of data accuracy across Practice systems.
• Support continuous improvement by identifying opportunities to improve administrative processes and ways of working.

Practice Administrator