FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time management skills while maintaining high standards of data accuracy and compliance throughout project lifecycles. Proficient in coordinating administrative activities, supporting bid processes, and collaborating effectively with project teams.
Highest-signal resume keywords
Project AdministrationBid CoordinationData AccuracyMicrosoft Office ProficiencyOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project Lifecycle ManagementInvoicing AdministrationCompliance CoordinationDocument FormattingResource Planning
Soft Skills
Attention to DetailTime ManagementWritten CommunicationVerbal CommunicationCollaborative Approach
Tools & Technologies
DynamicsItad CRM
Industry Keywords
Client ReportingProcurement AdministrationTravel CoordinationOperational ReportingContinuous Improvement
About the role
Key responsibilities & impact- Support the administration of projects throughout the project lifecycle, from mobilisation through to close down.
- Maintain accurate project information within Dynamics, ensuring project data is complete and up to date as directed by the Project Manager or Project Officer.
- Lead the recurring and ad-hoc collection of relevant information for client reporting as requested by project teams.
- Coordinate project documentation, compliance requirements and client information requests.
- Assist with monthly invoicing and billing administration in collaboration with the Finance team.
- Coordinate procurement and supplier administration where required.
- Provide administrative support to project teams, including meeting coordination, formatting documents and note taking.
- Support the preparation and submission of bids, proposals and expressions of interest.
- Coordinate administrative activities throughout the bid process, ensuring deadlines are met.
- Prepare and maintain consultant CVs, project references and capability statements.
- Maintain accurate bid opportunities and pipeline information within Itad CRM.
- Support bid meetings by coordinating logistics, capturing actions and following up on agreed activities.
- Assist with the identification of consultants and resource searches where required.
- Coordinate travel arrangements for project teams, ensuring bookings and documentation are completed efficiently.
- Liaise with the Global Safety and Security team to ensure travel requirements are met.
- Support travel administration for high-risk deployments where required, following organisational procedures.
- Provide administrative support to the Practice including supporting the Practice Partner, Practice Lead and Commercial Practice Manager as necessary.
- Coordinate Practice meetings, agendas, actions and communications.
- Support resource planning activities and maintain Practice records.
- Assist with operational reporting, compliance activities and internal governance requirements.
- Maintain high standards of data accuracy across Practice systems.
- Support continuous improvement by identifying opportunities to improve administrative processes and ways of working.
Requirements
What you’ll need- Excellent organisational and time management skills
- Strong attention to detail and a commitment to maintaining accurate information.
- The ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Strong Microsoft Office skills and confidence learning new systems.
- A collaborative approach and willingness to support colleagues across a wide variety of activities.
- A proactive mindset with the confidence to identify issues and suggest improvements.
Benefits
Comp & perks- A matched company pension up to 5% with a wide range of fund options.
- 26 days holiday per year, plus 3 flexible days and the option to purchase another 5 days, flexible bank holidays (you can take these whenever you wish) and the opportunity to buy holiday.
- Hybrid and flexible working from anywhere in the UK.
- Cycle to work scheme.
- Itad Rewards: Offers up to 20% discount at over 100 UK retailers. There are savings on gym memberships, holidays, restaurants, cinemas, and gym memberships and an average of 5% discount on supermarkets - giving you the option to take advantage of the benefits which are most impactful for you.
- Discretionary bonus scheme.