Executive Assistant, US Healthcare
iSTA Solutions
full-time
Posted on:
Location Type: Remote
Location: South Africa
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About the role
- Provide high-level administrative support to executives and leadership
- Perform accurate and efficient data entry, with a strong focus on Excel-based reporting and tracking
- Manage and maintain CRM systems, ensuring data integrity and up-to-date records
- Coordinate and manage email communications, including drafting, responding, and organising inboxes
- Assist with scheduling, task tracking, and follow-ups on key deliverables
- Support operational processes and workflows across the business
- Handle ad hoc administrative tasks as required
- Identify opportunities to improve systems, processes, and efficiency
Requirements
- Previous experience as an Executive Assistant or in a similar administrative role
- Advanced Microsoft Excel skills (essential)
- Experience working with CRM systems (e.g., HubSpot, Monday.com, Asana, or similar)
- Strong organisational and time management skills
- High attention to detail and accuracy, especially when working with data
- Excellent written and verbal English communication skills
- Proactive, adaptable, and quick to learn new systems and processes
- Ability to work independently in a remote environment and manage multiple priorities
- Experience in healthcare, staffing, or workforce solutions environments is advantageous
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryExcelCRM systemsreportingtask trackingdata integrityadministrative supportschedulingemail communicationprocess improvement
Soft Skills
organisational skillstime managementattention to detailwritten communicationverbal communicationproactiveadaptabilityindependencemulti-taskingefficiency