Office Administration – Operations Manager
ISCC – the International Sustainability and Carbon Certification
full-time
Posted on:
Location Type: Hybrid
Location: Köln • Germany
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Salary
💰 €45,000 - €55,000 per year
About the role
- Central coordination and administration of all office management processes across our six sister companies in Cologne
- Optimization, standardization, and continuous improvement of internal office workflows, including ownership of documentation such as handbooks, guidelines, and checklists
- Key interface function between People & Culture, Management, IT, Accounting, and external service providers
- Ownership of administrative onboarding processes for new employees, including conducting onboarding sessions related to Office Administration and Health & Safety
- Management of contract registers, vendors, and suppliers (e.g., facility and cleaning services, insurance management)
- Support in planning and coordinating internal events, workshops, and company meetings in close collaboration with the Academy & Events team
- Upholding administrative processes and internal standards by continuously promoting them
- Contribution to cross-functional projects and continuous improvement initiatives within ISCC
- Guidance and responsibility for supporting interns and working students
Requirements
- University degree in the humanities, business administration, or a related field, or equivalent vocational training
- 3–5 years of relevant professional experience in office administration or a similar environment
- Very good German and English language skills (minimum C1, both written and spoken)
- Strong process-oriented mindset with experience in workflow optimization and documentation
- Excellent organizational, prioritization, and decision-making skills
- True service-oriented attitude with an approachable, friendly, and diplomatic manner
- High level of independence, reliability, and attention to detail
- Strong communication and interpersonal skills, including intercultural competence, presentation skills, and stakeholder management
- Very good MS Office and general IT user skills
Benefits
- Great team environment
- Various team events throughout the year (Celebrating Diversity, Summer Team Event, Christmas Party)
- Close collaboration with our sister companies Meo Carbon Solutions GmbH, GRAS Global Risk Assessment Services, 4C Services, ClimatePal, and TYC
- The opportunity to work independently and shape processes
- Individual learning and development plan
- Professional onboarding to ensure an ideal start with us
- Regular feedback sessions to ensure high-quality communication and mutual reflection
- Many free language classes
- Access to several trainings as well as specific technical courses
- We promote from within
- Work–life balance
- Hybrid setup
- 4 weeks remote work at a location of your choice (after probation)
- Flexible working hours and trust-based working time
- 30 vacation days plus 3 additional days off (Christmas Eve, New Year’s Eve, Carnival Monday)
- Sabbatical options
- A generous company pension scheme (bAV) aligned with our sustainability values
- JobTicket/Deutschlandticket
- Annual performance-based bonus scheme
- Wellness programs
- Subsidized Urban Sports Club membership
- Health weeks promoting healthy habits in personal and professional life
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office administrationworkflow optimizationdocumentationcontract managementvendor managementevent planningproject managementonboarding processeshealth and safetyintercultural competence
Soft skills
organizational skillsprioritizationdecision-makingservice-oriented attitudeapproachabilitydiplomacyindependencereliabilityattention to detailcommunication skills
Certifications
university degree in humanitiesbusiness administrationvocational training