Office Administration – Operations Manager
ISCC – the International Sustainability and Carbon Certification
full-time
Posted on:
Location Type: Hybrid
Location: Cologne • Germany
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Salary
💰 €45,000 - €55,000 per year
About the role
- Central coordination and administration of all office management processes across our six sister companies within our Cologne entity
- Optimization, standardization, and continuous improvement of internal office workflows, including ownership of documentation such as handbooks, guidelines, and checklists
- Serve as a key interface between People & Culture, Management, IT, Accounting, and external service providers
- Ownership of administrative onboarding processes for new employees, including conducting onboarding sessions related to Office Administration and Health & Safety
- Management of contract registers, vendors, and suppliers (e.g., facilities and cleaning services, insurance management)
- Support in planning and coordinating internal events, workshops, and company meetings in close collaboration with the Academy & Events team
- Maintain and promote our administrative processes and internal standards through continuous advocacy
- Contribute to cross-functional projects and continuous improvement initiatives across ISCC
- Provide guidance and oversight for interns and working students
Requirements
- University degree in the humanities, business administration, or a related field, or equivalent vocational training
- Minimum 3–5 years of relevant professional experience in office administration or a comparable environment
- Very good German and English language skills (at least C1, both written and spoken)
- Strong process-oriented mindset with experience in workflow optimization and documentation
- Excellent organizational, prioritization, and decision-making skills
- Service-oriented attitude with an approachable, friendly, and diplomatic manner
- High level of independence, reliability, and attention to detail
- Strong communication and interpersonal skills, including intercultural competence, presentation, and stakeholder management
- Very good MS Office and general IT user skills
Benefits
- Great team environment
- Various team events throughout the year (Celebrating Diversity, summer team event, Christmas party)
- Close collaboration with our sister companies Meo Carbon Solutions GmbH, GRAS Global Risk Assessment Services, 4C Services, ClimatePal, and TYC
- Opportunity to work independently and shape processes
- Individual learning and development plan
- Professional onboarding to ensure an ideal start
- Regular feedback sessions to ensure high-quality communication and mutual reflection
- Many free language classes
- Access to a range of trainings and specific technical courses
- Work–life balance
- Hybrid setup
- 4 weeks remote work at a location of your choice (after probation)
- Flexible working hours and trust-based working time
- 30 vacation days plus 3 additional vacation days (Christmas Eve, New Year’s Eve, Carnival Monday)
- Sabbatical options
- Generous pension scheme (bAV) aligned with our sustainability values
- JobTicket / Deutschlandticket
- Annual performance-related bonus scheme
- Wellness programs
- Subsidized Urban Sports Club membership
- Health weeks promoting healthy habits in personal and professional life
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
workflow optimizationdocumentationcontract managementvendor managementevent planningproject managementonboarding processeshealth and safetyadministrative processescontinuous improvement
Soft skills
organizational skillsprioritizationdecision-makingservice-oriented attitudeapproachabilitydiplomacyindependencereliabilityattention to detailintercultural competence