Senior Executive Assistant
IonQ
full-time
Posted on:
Location Type: Hybrid
Location: College Park • Maryland • United States
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Salary
💰 $97,123 - $126,652 per year
Job Level
About the role
- Provide comprehensive support, including complex calendar management, meeting logistics (space preparation, catering, and technology setup), travel coordination, and expense reporting.
- Manage executive inboxes by triaging emails, responding on behalf of executives when appropriate, synthesizing key information, and prioritizing urgent matters.
- Independently manage and prioritize scheduling based on shifting business needs, project timelines, and organizational priorities.
- Attend key meetings, capture detailed notes, track action items, and ensure timely communication with stakeholders.
- Collaborate with Finance (FP&A) to organize budget requests, facilitate review meetings, and manage follow-up items to ensure departmental financial goals are met.
- Lead inter- and intra-departmental projects by developing action plans, maintaining project trackers, and driving accountability across stakeholders.
- Arrange complex domestic and international travel, including multi-leg itineraries, accommodations, ground transport, and necessary visa/entry documentation.
- Independently organize and submit precise expense reports, managing all receipt collection and fact-gathering required for reimbursement.
- Assess requests for executive time, determining priorities, delegations, or declines; conduct initial discovery to evaluate necessity of executive involvement.
- Execute special assignments and administrative tasks as needed to support the office of the executive.
Requirements
- 8+ years of administrative experience, including at least 5 years supporting C-suite or VP-level executives.
- Experience operating within a fast-paced technology environment, including direct inbox and executive workflow management.
- Strong business acumen with the ability to understand industry terminology, workflows, and basic financial processes.
- Demonstrated sound judgment and decision-making in managing executive priorities and communications.
- 3+ years of experience coordinating complex domestic and international travel.
- Proven ability to manage multiple executive stakeholders and navigate competing priorities.
- Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs)
Benefits
- comprehensive medical, dental, and vision plans
- matching 401K
- unlimited PTO and paid holidays
- parental/adoption leave
- legal insurance
- home technology stipend
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting logisticstravel coordinationexpense reportingproject managementbudget managementaction planningnote-takinginbox managementfinancial processes
Soft Skills
organizational skillscommunication skillsdecision-makingjudgmentprioritizationcollaborationaccountabilitybusiness acumensynthesis of informationstakeholder management