InvestDubai

Personal Assistant to Executive Management — Full-time

InvestDubai

full-time

Posted on:

Location Type: Remote

Location: Switzerland

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Salary

💰 CHF 4,600 - CHF 4,800 per month

About the role

  • Coordination: Act as an interface with business partners, clients, and service providers — both written and verbal
  • Communication: Draft, prepare, and respond to emails (including on behalf of the executive management)
  • Appointment coordination: Scheduling and coordinating meetings and events (in-person and online via Zoom, etc.)
  • Standard Operating Procedures (SOPs): Structure and optimize internal processes and create clear documentation so team members can execute tasks efficiently, consistently, and with traceability
  • Document management: Organize and provide training materials, contracts, certificates, etc.
  • Travel planning: Book flights, hotels, and restaurants (including attention to membership programs such as miles, points, and upgrades)

Requirements

  • You are a digital native: tools such as Google Workspace, Notion, ChatGPT & co. are second nature to you
  • Excellent written and spoken English and German skills
  • You are outgoing and communicative, and you engage proactively with people
  • You take initiative, focus on solutions rather than problems, and are comfortable working independently
  • You are passionate about your work and willing to go above and beyond outside regular hours when necessary
  • Reliability and a hands-on mentality are not just buzzwords for you, they are a mindset
  • Experience in a similar role is advantageous but not required
Benefits
  • 100% remote position with high flexibility
  • Work in an international environment
  • Exciting projects with leading professionals in the real estate industry
  • Regular team days / workations — e.g., at our home base on Lake Constance or winter trips to sunny destinations such as Dubai
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
communicationinitiativereliabilityproactive engagementsolution-focusedindependencehands-on mentalityoutgoingpassion for workorganizational skills