INTREAL

Office Manager – Site Assistant

INTREAL

part-time

Posted on:

Location Type: Office

Location: Frankfurt • Germany

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About the role

  • Independently organize office operations at the Frankfurt location
  • Manage office supplies, procurement and coordination with suppliers
  • Coordinate external service providers (e.g., cleaning, facility management)
  • Support accounting (invoice verification)
  • Arrange travel (flights, hotels, rail travel)
  • Ensure a well-maintained and professional work environment
  • Assist with onboarding new employees
  • Plan and implement cross-location organizational matters
  • Organize internal and external events, including catering
  • Support the marketing team with administrative tasks
  • Greet and assist visitors and handle on-site customer contact
  • Manage general communications (phone, email, mail, courier services)
  • Organize and prepare meetings

Requirements

  • Completed commercial/vocational training or an equivalent qualification—ideally with experience in the hospitality or service sector
  • Good written and spoken English
  • Strong communication skills, organizational talent and a team-oriented attitude
  • Proficient with MS Office (Word, Excel, Outlook, PowerPoint)
  • Friendly, professional demeanor
  • Independent, structured and reliable working style
  • Flexible, resilient and hands-on mentality
  • Willingness to travel; occasional assignments at the Luxembourg site are possible
Benefits
  • Central city location and modern office facilities
  • Subsidized Deutschlandticket and bicycle leasing through JobRad
  • Economic stability through secure, proven business models and a company pension scheme
  • Structured onboarding, dedicated contacts, feedback meetings, and individual development via our internal learning platform "Campus" and external training opportunities
  • Open and supportive team, group-wide networking through company and team events and several corporate sports groups
  • Discounted access to many gyms, swimming pools and other sports providers across Germany via EGYM Wellpass
  • Employee discounts at various online shops, plus free organic fruit and cold and hot beverages
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
invoice verificationprocurementevent organizationtravel arrangementoffice management
Soft Skills
communication skillsorganizational talentteam-oriented attitudeprofessional demeanorindependent working stylestructured working stylereliable working styleflexibilityresiliencehands-on mentality
Certifications
commercial trainingvocational training