Internet Society

Administration

• Coordinate and book all transportation, lodging, meeting space, and logistics required for the programs.
• Prepare traveler packets, including event guides, hotel details, flight itineraries, and more.
• Handle logistics and arrangements for the programs’ events, meetings, sessions, workshops, and seminars, both online and in-person.
• Manage timely execution of vendor deliverables/obligations.
• Work with team to ensure internal processes are followed through regarding fellows travel, and vendor management.
• Support empowerment team with in-person and online training logistics as needed.
• Assess and improve tools and processes used for managing fellowship programs.
• Manage administrative workloads of 8 fellowship programs
• Other duties as assigned

Administration and Travel Management Specialist

Chief of Staff

• Serve as a trusted advisor and strategic partner to the CEO, ensuring effective alignment, coordination, and execution of the organization’s priorities
• Work in close partnership with the Executive Assistant to the CEO
• Support the CEO in driving the Internet Society’s mission and facilitate information flows between teams and the CEO
• Establish standard operating procedures and timelines to ensure the efficient operation of the Executive Office and Leadership Team
• Act as an integrator across departments and manage key strategic initiatives
• Provide key advice and insight to the CEO, serving as a sounding board
• Support the CEO’s external relations and advocacy, including engagement with governments, industry, and multistakeholder partners
• Anticipate needs and prepare the CEO for high-level internal and external engagements
• Develop and manage a CEO meeting/request engagement system
• Oversee the agenda setting of ELT and All Staff meetings
• Manage the flow of information to/from the CEO across the organization and streamline internal processes
• Collaborate with the Communications, Programs, and Advocacy teams to shape the CEO’s narrative and external messaging

Chief of Staff – CEO

Community Manager

• Work independently and collaboratively to manage, monitor, and coordinate a grants portfolio covering the themes of Connectivity, Affordability, Internet Governance, Online Trust and Safety, and Mobilizing Communities.
• Implementation of grants program will include long-term grant planning; identifying prospective grantees; soliciting, reviewing and responding to grant proposals; (including helping determine the goals for a grant program, its activities, expected results, indicators of success and budget), conducting organizational assessments; undertaking periodic reviews of progress with grantees; and reviewing financial and narrative reports
• Drive the establishment of internal/external partnerships and internal capabilities in support of short- and long-term ISOC and ISOC Foundation strategies
• Work with the Monitoring, Evaluation, and Learning Team on strategic impact monitoring of assigned portfolio.
• Provide recommendations for funding for submission to the Senior Program Officer for review as well as outside experts for larger grants, and presenting select opportunities to the Board for discretionary approval of funds
• In collaboration with the Operations Team, manage internal processes and portfolio progress, and ensure appropriate documentation, grant budgeting and reporting
• Create a positive environment for the portfolio team to feel valued and understand the impact of their work
• Manage a globally distributed staff and support their professional growth
• Provide intellectual leadership in areas related to the field of Internet technology, digital rights, and other areas of programmatic interest the Foundation supports
• Contribute to the needs of the overall Programs Team with demonstrated knowledge and expertise from the grantmaking field.
• Propose and implement end to end programmatic launch plans.
• Other duties as assigned.

Administration and Travel Management Specialist

Chief of Staff – CEO

Program Officer, Community