International Justice Mission

Coordinator, Global Programs Operations and Portfolio Management

International Justice Mission

full-time

Posted on:

Location Type: Hybrid

Location: Washington • District of Columbia • Washington • United States

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Job Level

Junior

About the role

  • On select projects, act in support of the project manager: schedule project meetings, coordinate meeting logistics, set up interpretation services as needed, record and document meetings
  • On other projects, act as primary project manager: create a project timeline, maintain the project workflow, facilitate cross-functional team communication, produce tools to help key stakeholders engage in the project, track action items, design agendas, schedule meetings and craft attendee lists, translate shared documents as needed, maintain project files, ensure project deliverables are completed on time and to the satisfaction of the project holder
  • Maintain workflows for assigned Global Programs Leadership Team (“GPLT”) members, including calendar, timecard approvals, etc., as delegated, and highlight critical communications when they are out on PTO or sabbatical
  • Develop and utilize technology skills to enhance the Division’s contribution to IJM strategic initiatives
  • Maintain IJM’s culture and reputation by creating and maintaining positive working relationships with internal and external parties
  • Provide additional support to the Chief Program Officer’s Executive Assistant, to include running divisional meetings and coordinating divisional retreats
  • Contribute to the maintenance of style guides and internal best practices and standards as needed

Requirements

  • Bachelor’s degree in International Relations, Communications, Business, or other relevant field
  • At least 1 year of experience providing top-level administrative support in fast-paced, professional environment
  • Experience working in a hybrid work environment
  • Experience working in a cross-cultural environment
  • Excellent grasp of the English language
  • Ability to quickly learn new software applications, such as, Mural, Craft CMS, FloDesk
  • Expert use of Microsoft Suite of tools, especially Outlook, PowerPoint, Excel, Visio, and Word
  • Expert use of Zoom, WhatsApp, Teams, and other global communication platforms
  • Proficiency in Spanish is a plus
  • Basic graphic design skills are a plus
Benefits
  • Comprehensive Medical/Dental/Vision benefits
  • Monthly commuter and parking benefits in the DC metro area
  • Retirement benefit options
  • Paid leave starting at 23 days
  • 12 holidays (plus early release the day prior)
  • Daily, quarterly, and annual community spiritual formation
  • Robust staff care resources

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementadministrative supportcalendar managementdocument translationgraphic designworkflow maintenanceaction item trackingagenda designtimecard approvalscross-functional team communication
Soft skills
interpersonal skillsorganizational skillscommunication skillsrelationship buildingadaptabilityattention to detailproblem-solvingcultural awarenesstime managementcollaboration