International Cultural Exchange Services

Human Resources

• Manage the full cycle recruitment of all employees
• Actively participate in the recruitment process by designing job postings and advertising in appropriate media
• Conduct interviews and prepare offer letters and regret emails
• Oversee the in-person onboarding and employee orientation process
• Facilitate HR orientation sessions that review policies, procedures, and benefits plans
• Conduct training for managers on the onboarding process
• Provide advice, support, and guidance to employees and management on various HR-related matters
• Maintain various HR spreadsheets and database systems
• Prepare employment-related letters for staff
• Work with management to review salary placements of employees
• Participate in employee initiatives, projects, and committees to enhance the HR function
• Provide administrative support to the Director of Human Resources and the HR team

Human Resources Associate

Project Manager

• Play a key role in translating the HDRN Canada and ICES Strategic Plan into action to expand the HDRN Canada and ICES Data Repository by managing, leading and supporting new business relating to the development of data-related partnerships and research, including large complex partnership projects with a variety of interest holders, that span organizations and geographies;
• Manage all phases of the project life cycle in collaboration with and under guidance of the Director, Partnerships – HDRN, ICES Scientists, and HDRN Canada interest holders using project management best practices;
• Support the needs and requirements of partners, as they relate to HDRN Canada and ICES Strategic Plan and partnership agreements;
• Assess and in some cases, identify new business and business needs/project requirements related to partnerships and use of new data sets, according to HDRN Canada and ICES Mission, Vision, Values and Strategic Plan;
• Develop and implement Partnership Project Plans, charters and budgets as required, working with all relevant internal and external interest holders;
• Produce novel data sharing models, according to interest holder needs and in collaboration with HDRN and ICES Privacy and Compliance and Data Quality and Information Management, and aligned with PHIPA and other legislation and ICES policies, practices and procedures, as required;
• Define and manage the project processes including scope, timeline, cost, issue, risk management, change management, quality and resource management; review and communicate project status on a regular basis with the project sponsor, project team or other interest holders as required;
• Write project reports, technical reports, status reports, requirements, briefing notes in collaboration with all interest holders or project team members as required;
• Publicly represent HDRN Canada and ICES through interest holder presentations, research conferences and organized meetings;
• Identify project resource requirements and work with interest holders to ensure projects are appropriately resourced;
• Maintain all project documentation associated with the partnership and data sharing agreement development activities;
• Collaborate with the Procurement and Contracts Analyst, as required;
• Manage complex interest holder engagement and relations (internal and external) including problem resolution, negotiating and resolving conflicts;
• Manage 3rd party vendors selected to participate in assigned projects;
• Develop and manage project communications including working with ICES’ Communications Department, as required;
• Collaboratively contribute to recruitment and general orientation/mentoring of new members of the role group or other project support staff as required;
• Contribute to Partnerships – HDRN department development and ICES strategic initiatives as required;
• Perform other duties as assigned within the scope of the position.

Human Resources Associate

Senior Project Manager – Partnerships