International Committee of the Red Cross - ICRC

Executive Assistant, IM Officer

International Committee of the Red Cross - ICRC

full-time

Posted on:

Location Type: Office

Location: Beirut • Lebanon

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Salary

💰 $3,018 - $4,408 per month

About the role

  • Provides high-level administrative support and is in charge of information management.
  • Acts as a reference person for written protocols, correspondence, and standard tools.
  • Acts as the coordinator for the agenda of the Head of Delegation (HoD) and Management team.
  • Ensures coherent and efficient information flows, that institutional policies and procedures are updated and applied, and that users are properly briefed and trained.
  • Manages collaborative tools and databases, including access management.
  • Screens, prioritizes, and follows up on requests, calls, and correspondence, managing appointments and organizing internal and external meetings and events independently.
  • Drafts, edits, and finalizes correspondence, presentations, and other documents independently.
  • Ensures staff are trained on information management, written protocols, rules on signatures, protection and use of office supplies, records management, and information-management tools; ensures compliance with related rules and procedures.
  • Organizes and supervises the reception of management’s visitors and other major figures.
  • Manages two Assistant & IM Officers and one Administrative Assistant.

Requirements

  • University degree or equivalent certification or experience in Information Management, Business Administration or any other related subject.
  • Master’s degree is an asset.
  • Excellent command of English and/or good command of French, other languages an asset.
  • Minimum five years' experience providing executive support in an international organization or company.
  • Experience coordinating a team.
  • Experience in project management and follow-up.
  • Proficient in IM Systems and Applications
  • Proficient in Records and Admin management
  • Proficient in Communication
  • Advanced team management skills.
  • Exhibits integrity through strict confidentiality practices and contributes to a healthy, collaborative work setting.
  • Language Arabic: Native. English: Full professional working.
Benefits
  • Transportation Allowance: 13$ per day.
  • 13th Month of salary paid in December, pro rata basis in accordance with the period worked.
  • Salary Review/Increase: annually
  • Annual Leave: 20 calendar working days of paid leave per year, pro rata basis in accordance with the period worked.
  • Health Insurance: Full insurance coverage (no co-NSSF) - 90% of premium fees under the class B covered by the ICRC; option for class upgrade is available with extra charges. Coverings include: In-Patient: including pre-existing cases / Out-Patients: Doctor Visits, Medicines, Laboratory tests, Therapeutical services (Physiotherapy, Psychotherapy sessions)
  • International Retirement Saving Plan (IRSP): a contribution valued at 11.5% of your monthly salary, these savings are paid by the end of service as a lump sum.
  • Other benefits subject to internal rules and regulations: High Cost of Living Allowance (HCLA), Schooling allowance, Eyeglasses Reimbursement, Learning and career development opportunities, Internal mobility opportunities leading to expatriate roles.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Information ManagementBusiness AdministrationProject ManagementRecords ManagementAdministrative ManagementCommunicationTeam ManagementDatabase ManagementAccess ManagementDocument Drafting
Soft Skills
IntegrityConfidentialityCollaborationOrganizationPrioritizationIndependenceTrainingCoordinationSupervisionFollow-up
Certifications
University DegreeMaster’s Degree