Interview & Hiring Process Execution
Manage high‑volume interview scheduling across multiple time zones, including complex virtual panels, in‑person interviews, debriefs, and executive loops.
Build, adjust, and troubleshoot schedules quickly while proactively identifying and resolving conflicts.
Communicate schedule updates clearly and promptly to candidates, interviewers, and hiring managers.
Support onsite interview logistics and ensure seamless handoffs from offer acceptance through onboarding, including initiating background checks.
Deliver a polished, thoughtful, and human candidate experience at every stage of the process.
Serve as a professional brand ambassador, ensuring candidates feel informed, respected, and excited about the opportunity.
Maintain hiring momentum through timely follow‑ups and consistent communication.
Maintain accurate, audit‑ready data within the ATS (Greenhouse, Oracle Recruiting Cloud, or similar).
Uphold compliance, documentation standards, and recruiting workflows.
Support recruiting metrics and reporting, including tracking time‑to‑hire and interview‑to‑offer ratios using Excel/Google Sheets.
Identify opportunities to improve scheduling workflows, templates, tools, and documentation to increase scalability.
Partner closely with TA leadership, recruiters, hiring managers, and People Operations.
Surface risks, blockers, or scheduling challenges early to protect hiring timelines.
Build trusted working relationships across Growth, Creative, Operations, and Leadership teams.

Requirements

3+ years of Recruiting Coordination or Talent Acquisition support experience in a fast-paced or high-growth environment.
Proven ability to manage complex, multi-stakeholder calendars and high-volume scheduling across multiple time zones.
Strong organizational skills with exceptional attention to detail, follow-through, and the ability to anticipate needs before they arise.
Clear, professional written and verbal communication skills.
Hands-on experience with ATS platforms such as Greenhouse or Oracle Recruiting Cloud.
Proficiency with collaboration and scheduling tools (Slack, Google Workspace or Microsoft Outlook, Zoom).
Strong Excel/Google Sheets skills, including comfort with pivot tables and VLOOKUPs.
High integrity and sound judgment when handling confidential information.
Ability to operate with urgency, resilience, and adaptability in an environment where priorities shift frequently.

Benefits

Healthcare
Dental
Vision plans are available

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Recruiting CoordinationTalent AcquisitionSchedulingData ManagementExcelGoogle SheetsVLOOKUPPivot TablesComplianceDocumentation Standards

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsProfessionalismIntegrityJudgmentResilienceAdaptabilityRelationship BuildingFollow-through