IntegrateUp

Recruitment

• Interview & Hiring Process Execution
• Manage high‑volume interview scheduling across multiple time zones, including complex virtual panels, in‑person interviews, debriefs, and executive loops.
• Build, adjust, and troubleshoot schedules quickly while proactively identifying and resolving conflicts.
• Communicate schedule updates clearly and promptly to candidates, interviewers, and hiring managers.
• Support onsite interview logistics and ensure seamless handoffs from offer acceptance through onboarding, including initiating background checks.
• Deliver a polished, thoughtful, and human candidate experience at every stage of the process.
• Serve as a professional brand ambassador, ensuring candidates feel informed, respected, and excited about the opportunity.
• Maintain hiring momentum through timely follow‑ups and consistent communication.
• Maintain accurate, audit‑ready data within the ATS (Greenhouse, Oracle Recruiting Cloud, or similar).
• Uphold compliance, documentation standards, and recruiting workflows.
• Support recruiting metrics and reporting, including tracking time‑to‑hire and interview‑to‑offer ratios using Excel/Google Sheets.
• Identify opportunities to improve scheduling workflows, templates, tools, and documentation to increase scalability.
• Partner closely with TA leadership, recruiters, hiring managers, and People Operations.
• Surface risks, blockers, or scheduling challenges early to protect hiring timelines.
• Build trusted working relationships across Growth, Creative, Operations, and Leadership teams.

Talent Acquisition Coordinator

Procurement

• Own the purchase order and invoicing process from SIOP output through supplier delivery.
• Create and manage POs in QuickBooks; send to suppliers and manage all follow-up.
• Maintain accurate, daily-updated PO trackers (transitioning from weekly to daily updates).
• Communicate with suppliers on pricing, timelines, labeling responsibilities, and shipment details.
• Prepare and organize data for cash disbursement meetings, including invoice approvals and open invoice tracking.
• Reconcile invoices and supporting documents; flag anomalies such as direct-to-FBA shipments, missing packing slips, or incorrect PO allocations.
• Confidently manage large, complex POs with multiple shipments and exceptions.
• Track supplier production timelines and delivery schedules to ensure inventory arrives as expected.
• Coordinate with suppliers on order status, shipment schedules, and delivery changes.
• Reconcile shipments against GFS, warehouse receipts, and packing slips; resolve mismatches.
• Support escalation workflows when delivery timelines are missed, working with internal stakeholders as needed.
• Maintain supplier contact details and documentation across systems.

Procurement Specialist

Project Manager

• Lead cross‑functional initiatives tied to: Product launches (SKUs, bundles, packaging, compliance readiness)
• Marketing and growth campaigns
• E‑commerce operations (Shopify updates, CRO initiatives, tooling)
• Supply chain, fulfillment, and CX improvements
• Executive strategic priorities and quarterly initiatives
• Manage multiple concurrent projects with varying levels of ambiguity
• Serve as the company‑wide ClickUp owner and system architect
• Build scalable, intuitive project management structures
• Drive alignment, accountability, and follow‑through in fast‑moving teams