Integrated Dermatology

Senior Accounts Payable Manager

Integrated Dermatology

full-time

Posted on:

Location Type: Remote

Location: Florida • United States

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Job Level

Senior

About the role

  • Own and optimize the invoice-to-pay cycle across multiple legal entities and practice locations
  • Active engagement in the configuration and implementation of Coupa and Coupa Pay
  • Administer Coupa (or similar platform) including invoice routing, payment methods and settlement through Coupa Pay
  • Implement and enforce standardized invoice intake methods (EDI, OCR, vendor portal, email capture)
  • Drive automation adoption and reduce manual invoice processing
  • Design and maintain structured 2-way and 3-way matching processes
  • Support Procurement dept in mitigating improper PO usage (invoiced received no PO)
  • Maintain approval matrix aligned to delegated authority levels
  • Identify duplicate payments, split invoices, and fraudulent billing risks
  • Support audit requirements and internal controls
  • Ensure proper GL coding across practices, departments, and cost centers
  • Apply understanding of healthcare expense classification (clinical supplies, lab services, rent, provider costs, MSO fees, etc.)
  • Partner with Accounting to ensure accurate monthly accruals and cutoff
  • Support month-end close including unreceived goods, GRNI, and open invoice analysis
  • Maintain vendor W-9 compliance and support 1099 preparation
  • Ensure the AP system is properly safeguarded and maintains the highest level of integrity across all master records (i.e., vendor accounts, invoices, credit memos, etc.)
  • Manage vendor relationships and resolve escalations
  • Partner with Treasury on payment runs, timing, and cash optimization
  • Improve payment terms and reduce rush/exception payments
  • Monitor aging, unapplied credits, and stale checks
  • Monthly statement reconciliation to ensure all rebates, credits, discounts are properly recorded
  • Supervise and develop 2–3 AP Specialists
  • Establish productivity and accuracy KPIs
  • Train staff on invoice-to-pay workflow, coding standards, and healthcare nuances
  • Create SOPs and documentation for a scalable organization
  • Work with Procurement to increase PO adoption
  • Support new practice integrations and acquisitions
  • Collaborate with Finance leadership on spend visibility and reporting
  • Work closely with Operations leaders to answer questions related to vendor invoices

Requirements

  • 7+ years Accounts Payable experience, including 3+ years in a supervisory role
  • Experience in multi-entity or multi-location environment
  • Hands-on Coupa or similar P2P platform (Corcentric, AvidXchange, Tipalti, Medius, Basware, Ariba)
  • Strong knowledge of 2-way/3-way matching and approval workflows
  • Understanding of accrual accounting and month-end close support
  • Experience managing high-volume invoice processing
  • Advanced Excel skills
  • Healthcare, physician practice management, or MSO experience
  • Experience implementing AP automation or workflow redesign
  • Experience with NetSuite is preferred
Benefits
  • Equal employment opportunities
  • Prohibits discrimination and harassment of any type
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Accounts Payableinvoice processing2-way matching3-way matchingaccrual accountingmonth-end closeAP automationworkflow redesignadvanced Excelvendor compliance
Soft Skills
supervisoryproblem-solvingcommunicationcollaborationtrainingrelationship managementorganizationalanalyticalleadershipproductivity improvement