Inside Out Group

Operations Assistant

Inside Out Group

full-time

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 $8 - $10 per hour

About the role

  • Track action items from executive meetings; chase down deliverables from leadership to ensure projects stay on schedule and proactively identify blockers.
  • Help manage cross-team projects, track milestones, and remove technical or administrative blockers for various departments.
  • Maintain and update the company intranet (Notion). Ensure SOPs, policies, and procedures are current and organized.
  • Support company scorecard management; follow-up with team members to ensure weekly KPIs and metrics are updated accurately.
  • Assist with rare but complex scheduling for the executive team (6+ stakeholders); take detailed meeting notes and distribute action items.
  • Build and format slide decks using established templates; create and distribute internal surveys.

Requirements

  • Previous experience in operations, project coordination, or executive support roles
  • Experience working in e-commerce, SaaS, and luxury or high end brands within startup environments.
  • A high level of experience with Notion is strongly preferred.
  • Proficiency using AI tools to improve workflows and produce work beyond basic chat usage
  • Strong spreadsheet skills with the ability to build formulas and dashboards
  • Strong familiarity with ClickUp is preferred
  • Advanced working knowledge of Google Workspace including Docs, Sheets, and Slides
  • Experience using Slack for professional team communication
  • Ability to work confidently with executive teams and handle direct communication
  • Experience working across time zones and with globally distributed teams
  • Strong organizational skills and attention to detail
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationoperations managementspreadsheet skillsformula buildingdashboard creationAI tools proficiencyNotionClickUpGoogle WorkspaceSlack
Soft Skills
organizational skillsattention to detailcommunication skillscross-team collaborationexecutive supportproblem-solvingtime managementadaptabilitystakeholder managementmeeting facilitation