Input Output (IOHK)

Executive Assistant

Input Output (IOHK)

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $105,000 - $125,000 per year

About the role

  • Organize, manage and maintain calendars of the CEO as requested; attending regular meetings to discuss priorities
  • Manage all business travel arrangements and accommodation requirements for the CEO, working with the Travel and Events teams and being mindful of potential security issues
  • Manage expenses for the CEO utilizing the Company online system, Concur
  • Build strong relationships with other colleagues and staff across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed
  • Keeping documents and communication between the Leadership team organized, confidential, and available when needed utilizing Google Drive, Slack, Jira, Confluence, etc.
  • Travel extensively with the CEO, providing consistent support across multiple locations and time zones
  • Coordinate with security team to ensure smooth travel operations
  • Handle sensitive communications and maintain strict confidentiality
  • Support preparation for speaking engagements and public appearances
  • Coordinate with family office staff to ensure seamless support coverage
  • Assist with personal task management and logistics as needed
  • Arrange all meetings, including but not limited to: weekly meetings, PI Planning meetings, offsite meetings (including with external parties), regular 1:1 meetings, and any other meetings as appropriate
  • Build strong relationships with various internal and external stakeholders across the business, to achieve the above
  • Provide support to the CEO & Leadership Team with company wide projects in line with the Company strategy
  • Maintain project plans and assist the Head of Operations in tracking ongoing achievement of plans, recording key milestones
  • Liaise with task owners on an ongoing basis to obtain status reports
  • Any other tasks or activities as and when required

Requirements

  • 5+ years experience in high-level executive support, including within family offices
  • Proven ability to manage complex travel logistics, including international travel and multiple time zones
  • Strong organizational, time management, and prioritization skills
  • High proficiency with technology, including note-taking, productivity tools, and Google Workspace
  • Experience handling confidential information with discretion and maintaining professional boundaries
  • Ability to travel extensively (50-70%), with valid passport and high energy/stamina for travel demands
  • Background in cryptocurrency or technology sectors
  • Experience with secure communication protocols and remote work environments
  • Understanding of public speaking, event management, and client-facing environments
  • Exceptional attention to detail, anticipatory thinking, and problem-solving skills
  • Strong emotional intelligence, interpersonal skills, and professional presence
  • Ability to remain calm under pressure and adapt to fast-paced, high-change environments
  • Excellent written and verbal communication, including professional etiquette
  • Proven ability to make clear, timely decisions in complex situations
  • Experience delivering accurate, relevant, and timely information
  • Ability to work independently, manage competing priorities, and meet tight deadlines
Benefits
  • Medical, Dental, and Vision benefits coverage through for the employee and dependents
  • 401k
  • Health Savings Account
  • Life Insurance
  • Laptop reimbursement
  • New starter package to buy hardware essentials (headphones, monitor, etc)
  • Learning & Development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive supporttravel logisticsproject managementevent managementsecure communication protocolsconfidential information handlingtime managementproblem-solvingattention to detailnote-taking
Soft skills
organizational skillsprioritization skillsemotional intelligenceinterpersonal skillsprofessional presencecalm under pressureadaptabilityindependencedecision-makingcommunication skills